In order to best serve our student and faculty populations, the Office of the Registrar has provided the following explanations, forms and applications for your use.  Note, these links can be viewed using Adobe Acrobat Reader.

Change of Major/Minor/Adviser Form
Overload Approval Form
Directed Study Application
Independent Study Application
Add/Drop Form
Withdrawal Form
Transient Approval Form
Incomplete Grade Request Form
Course Withdrawal Appeal Form
General Appeal Form
Application for Graduation (Undergraduate)
Declaration of Candidacy for Graduate Degree
PharmD Application for Graduation
Transcript Request Form
Registration Directions for MBA and Degree Completion Students
Address Change Form
Closed Class Permit
Transfer Evaluation for Graduate-Level Programs
Academic Dishonesty Form

Course Load
The usual course load at The University of Findlay is 15 to 16 credit hours per semester. Twelve or more credit hours per semester is considered full time by the University for certain purposes such as housing regulations and financial aid. If concerned about eligibility for participation in varsity athletics or financial aid programs, students should consult with the athletic director or the director of financial aid, respectively.

Payment of the regular full time tuition covers from 12 to 18 credit hours per semester. Students will not be permitted to take more than 18 hours during one semester unless a minimum grade point average of 3.0 is attained during the last semester enrolled. In all cases of overloads, prior approval must be obtained from the student's faculty adviser. The per hour tuition rate is charged for any hours beyond 18 semester hours except for approved honors and travel courses.

In order to register for an overload (more than 18 hours), the overload approval form must be completed and returned to the Office of the Registrar for processing.

Directed/Independent Study
If a student is unable to meet with a class because of a schedule conflict or other special circumstances, it may be possible to take a course of directed/independent study.  Under these programs a student meets individually with the instructor at a convenient time.  A directed study is used when the course is being offered but, because of special circumstances, the student cannot meet at the scheduled times.  An independent study is used when the course is not on the approved schedule.  A fee per course is charged in addition to the regular tuition fee for the directed/independent study course. 

The directed study application or independent study application must be approved and filed in the Office of the Registrar by the sixth week of the academic term in which the student wants to take the class.

Change of Schedule
Adjustments (add/drops) to schedules are approved and processed by the faculty adviser.  Adding a course, dropping a course, or changing from one section of the same course constitutes a change of schedule.  Students may not add a course or change sections after the sixth class day of the semester without also receiving written permission from the instructor.  If schedule changes are not handled within the stated time limits, students are subject to receive a failing grade in the courses for which they are officially enrolled.  Students will not receive credit for courses attended without official registration.

The add/drop form should be used to make any schedule changes.  If you wish to add a class after the sixth class day, you will need your adviser's and the faculty member's signature to be added into the class.  This type of add can only be processed within the Office of the Registrar.

Withdrawal from Selected Courses
Withdrawals made after the first six days but within the first 50 days of a semester are recorded as non punitive "W" on a transcript.  Students may petition for withdrawal after the first 50 days.  If the petition is denied and students fail to complete the semester, they will receive "F" grades for unfinished courses.  The Student Academic Standards Committee reviews all petitions for withdrawal made after the first 50 days.  If a student leaves a course without following withdrawal procedures, he/she automatically receives an "F" grade.  (See section on expenses for refund policy.)  Courses that meet for only a portion of the semester (e.g., first or second half HPE activities) can be dropped only up to midpoint of the duration of that course. 

When a student is guilty of academic dishonesty to a degree which merits a grade of “F”, the student will not be permitted to withdraw from the course.

The add/drop form can be used to process a withdrawal for a selected class.

Withdrawal from the University
To withdraw from the University, students should obtain a withdrawal form in the Office of the Registrar.  Students should complete this form, obtain the necessary signatures, and return it to the Office of the Registrar.  Information given above also applies to complete withdrawal from the University.

The withdrawal form must be used to withdrawal from the University.  This form needs to be completed and returned to the S.O.A.R. Office located in the basement of Old Main.

Auditing Courses
Students may register to audit a course(s) any time during the regular registration periods.  Students wishing to change from regular enrollment for credit to audit status after the start of a semester may do so only with the permission of the instructor and adviser and only during the first eight weeks (two Weekend College sessions) of the semester.  A change to audit status may affect billing with the University.  When appropriate, students will receive a partial refund of regular fees under the established refund policy.  Fees not refunded will be used in lieu of the audit fee.  Auditing may also affect financial aid or company reimbursement programs.

The add/drop form can also be used to add a class for audit.  You will need to write *AUDIT* across the top of the add/drop form, have the form signed by your adviser, and the form brought to the Office of the Registrar for processing.

Transient Course Work
Students desiring to take courses at other institutions must submit a Transient Approval Form to the Office of the Registrar.  Approval will be limited to the term for which approval is requested.  Normal policy is that any approval given is voided if course work is taken during suspension or dismissal status.

The transient approval form needs to be completed and returned to the Office of the Registrar.

The Grade of Incomplete
A grade of "X," initiated by the student, will be approved only when documented circumstances beyond a student's control (such as serious illness or family emergency) have prevented the student from completing the course work.  Inability to get work in on time will not constitute a reason for the grade of "X."  A student must complete the course work within ten weeks (or a shorter time period based on the discretion of the instructor) immediately following the end of the course session in which the “X” was given.  The time limit may be extended, up to one year following the end of the course session in which the “X” was given, at the discretion of the instructor and the dean.  If a student does not complete the required course work within the prescribed time period, the “X” grade will automatically convert to an “F.”

The incomplete grade request form must be completed and returned to the Office of the Registrar.

Student Academic Standards Committee
This committee is chaired by the Registrar and processes student appeals in several academic areas.  Typical appeals include waiver of the requirement that the last 30 semester hours be taken at Findlay, appeal of specific graduation requirements in special circumstances, and appeals concerning withdrawals from classes.  Appeals are to be submitted in writing to the Registrar with a clear explanation of what is being requested and reasons for the request and must include a statement from the student's faculty adviser concerning the appeal.

The course withdrawal appeal form should be used for a request for late withdrawal.

The general appeal form should be used for all other appeals.

Graduation and Records
Declaration of Candidacy for a Degree
To graduate, a student must declare his/her intention to graduate and show the approval of the faculty adviser by completing an application for graduation and turning it in to the Office of the Registrar.  This application is available in the Office of the Registrar and MUST be received six months prior to the expected graduation date.  It is highly recommended, however, that this application be
turned in prior to the end of the second semester of the junior year.

Commencement Exercises
The University of Findlay has two commencement ceremonies each year, one in December and one in May. Students who have completed all degree requirements; who are in the process of completing all degree requirements; or those who are within two courses of completing their program, have a cumulative 2.00 (undergraduate) or 3.00 (graduate) grade point average and have registered for Findlay classes in the following semester may participate in graduation ceremonies. 

Graduation Conferral Date
The University of Findlay confers degrees three times each year, December, May and August. The degree date is posted after successful completion of all degree requirements.

The December graduation date is given to those students completing their degree requirements by the end of the fall semester.

The May graduation date is given to those students completing their degree requirements during the winter or winter weekend term, the spring semester or the spring weekend term.

The August graduation date is given to those students completing their graduation requirements during the summer semester or the summer weekend term.

Students who do not complete graduation requirements by the date for which they applied MUST re-file a graduation application.  An application is not automatically considered for the next graduation date.

Undergraduate students should complete the application for graduation.

Graduate students should complete the declaration of candidacy for graduate degree.

PharmD student should complete the PharmD application for graduation.

Transcripts
A transcript is an academic record and will include only information of an academic nature.  Disciplinary action is not recorded on the academic record.

Students must satisfactorily settle all financial obligations to the University before transcripts are released or diplomas awarded.

Requests to have academic transcripts sent to a third party must be in writing and must include the student's signature.  Under no circumstances will a transcript or a copy of a transcript of work taken at another institution be released by The University of Findlay.  Students should contact each school attended for copies of official records at that institution.  A fee is charged for each official transcript.

Transfer Evaluation for Graduate-Level Programs
This form is to be completed by the Dean or Program Director of the program in which the student wishes to receive graduate credits. This form, along with the official transcript, must be returned to the Office of the Registrar for final approval and processing.

The transfer evaluation for graduate-level programs form should be completed by the appropriate dean or program director.

In order to obtain your transcript, please follow these steps.