Advising information

​In order to best serve our student and faculty populations, the Office of the Registrar has provided the following forms, applications, and explanations for your use.  

 

ADVISING FORMS

 

Academic Dishonesty Form

Add/Drop Form

Address Change Form

Application for Formal Inquiry

Change of Major/Minor/Adviser Form

Closed Course Registration Form

Course Withdrawal Appeal Form

Directed Study Application

General Appeal Form

Incomplete Grade Request Form

Independent Study Application

Overload Approval Form

Pre-Approval of Professional Prerequisites

Registration Directions for MBA and Degree Completion Students

Transcript Request Form  

Transfer Evaluation-Graduate-Request Form

Transient Approval Form

Variable Credit Form

Withdrawal Form

 

APPLICATIONS

 

Declaration of Candidacy for Graduate Degree

Doctor of Education Graduation Application

Doctor of Pharmacy Graduation Application

Doctor of Physical Therapy Graduation Application

Undergraduate Application for Graduation

 

EXPLANATIONS

 

Academic Dishonesty Form

 

When, in the opinion of a faculty member, a student is responsible for violating University rules, regulations, or policies of an academic nature, the faculty member must notify in writing the assistant vice president for instruction and the student upon confirmation of the incident.  The Academic Dishonesty Form is used for this purpose.  The original Academic Dishonesty Form with documentation is to be submitted to the Office of Academic Affairs.  The Office of Academic Affairs will send a letter to the student explaining the charge.  The Instructor, College Dean, and the Area Director will get a copy of the letter and a copy of the submitted Academic Dishonesty Form.  The Registrar will receive a copy of the letter and the complete Academic Dishonesty Form so that it can be scanned into the student’s file.  The student may appeal in writing the charge of academic dishonesty to the Student Academic Standards Committee within five (5) business days of the receipt of the letter of notification from the Office of Academic Affairs.  For more information, please read the section on Academic Integrity in the current Student Rights and Responsibilities Statement.

 

Application for Formal Inquiry

 

The Application for Formal Inquiry is to be completed by students who wish to contest a charge of academic dishonesty or their final grade for a course.

 

Auditing Courses

 

Students may register to audit a course(s) any time during the regular registration periods.  Students wishing to change from regular enrollment for credit to audit status after the start of a semester may do so only with the permission of the instructor and adviser and only during the first eight weeks (two Weekend College sessions) of the semester.  A change to audit status may affect billing with the University.  When appropriate, students will receive a partial refund of regular fees under the established refund policy.  Fees not refunded will be used in lieu of the audit fee.  Auditing may also affect financial aid or company reimbursement programs.

The add/drop form can also be used to add a class for audit.  You will need to write *AUDIT* across the top of the add/drop form, have the form signed by your adviser, and the form brought to the Office of the Registrar for processing.

 

Change of Schedule

 

Adjustments (add/drops) to schedules are approved and processed by the faculty adviser.  Adding a course, dropping a course, or changing from one section of the same course constitutes a change of schedule.  Students may not add a course or change sections after the sixth class day of the semester without also receiving written permission from the instructor.  If schedule changes are not handled within the stated time limits, students are subject to receive a failing grade in the courses for which they are officially enrolled.  Students will not receive credit for courses attended without official registration.

The add/drop form should be used to make any schedule changes.  If you wish to add a class after the sixth class day, you will need your adviser's and the faculty member's signature to be added into the class.  This type of add can only be processed within the Office of the Registrar.

 

Course Load

 

The usual course load at The University of Findlay is 15 to 16 credit hours per semester. Twelve or more credit hours per semester is considered full- time by the University for certain purposes such as housing regulations and financial aid. If concerned about eligibility for participation in varsity athletics or financial aid programs, students should consult with the athletic director or the director of financial aid, respectively.

Payment of the regular full-time tuition covers from 12 to 18 credit hours per semester. Students will not be permitted to take more than 18 hours during one semester unless a minimum grade point average of 3.0 is attained during the last semester enrolled. In all cases of overloads, prior approval must be obtained from the student's faculty adviser. The per-hour tuition rate is charged for any hours beyond 18 semester hours except for approved honors and travel courses.

In order to register for an overload (more than 18 hours), the overload approval form must be completed and returned to the Office of the Registrar for processing.

Declaration of Candidacy for a Degree

 

Commencement Ceremonies

 

The University of Findlay has one commencement ceremony each year, at the end of spring semester in May. Students who have completed all degree requirements; who are in the process of completing all degree requirements; or those who are within two courses of completing their degree program, have a 2.00 cumulative grade point average, and have registered for Findlay classes in the following semester in order to complete their degree may participate in scheduled commencement ceremony. 

Students who complete an application for graduation will be automatically assigned to participate in the first commencement ceremony that follows the semester in which their degree requirements are projected to be completed. Students are eligible only to participate in their assigned commencement ceremony. 

Graduation Conferral Date

 

The University of Findlay confers degrees two times each year, May and August. The degree date is posted after successful completion of all degree requirements. Participation in a commencement ceremony is independent of degree conferral.   

The May graduation date is given to those students completing their degree requirements during the winter or winter weekend term, the spring semester, or the spring weekend term. 

The August graduation date is given to those students completing their graduation requirements during the summer semester or the summer weekend term. 

Students who do not complete graduation requirements by the date for which they applied MUST re-file a graduation application. An application is not automatically considered for the next graduation conferral date.

Undergraduate students should complete the Application for Graduation.

Graduate students should complete the Declaration of Candidacy for Graduate Degree.

Doctor of Education students should complete the Doctor of Education Application for Graduation

Doctor of Pharmacy students should complete the Doctor of Pharmacy Application for Graduation.

Doctor of Physical Therapy students should complete the Doctor of Physical Therapy Application for Graduation.

 

Directed/Independent Study

 

If a student is unable to meet with a class because of a schedule conflict or other special circumstances, it may be possible to take a course of directed/independent study.  Under these programs a student meets individually with the instructor at a convenient time.  A directed study is used when the course is being offered but, because of special circumstances, the student cannot meet at the scheduled times.  An independent study is used when the course is not on the approved schedule.  A fee per course is charged in addition to the regular tuition fee for the directed/independent study course.

The directed study application or independent study application must be approved and filed in the Office of the Registrar by the sixth week of the academic term in which the student wants to take the class.

 

 

The Grade of Incomplete

 

A grade of "X," initiated by the student, will be approved only when documented circumstances beyond a student's control (such as serious illness or family emergency) have prevented the student from completing the course work.  Inability to get work in on time will not constitute a reason for the grade of "X."  A student must complete the course work within ten weeks (or a shorter time period based on the discretion of the instructor) immediately following the end of the course session in which the “X” was given.  The time limit may be extended, up to one year following the end of the course session in which the “X” was given, at the discretion of the instructor and the dean.  If a student does not complete the required course work within the prescribed time period, the “X” grade will automatically convert to an “F.”

The incomplete grade request form must be completed and returned to the Office of the Registrar.

 

 

Pre-Approval of Professional Prequisites

 

Students seeking pre-approval of professional program prerequisites should complete the Pre-Approval of Professional Program Prerequisites Form prior to taking a course. Only students who have applied to the institution and have never attended the University will be eligible to receive this approval. Students who have attended the University and are seeking prior approval of a course from another institution should complete the transient approval form.

 

 

Student Academic Standards Committee

 

This committee is chaired by the Registrar and processes student appeals in several academic areas.  Typical appeals include waiver of the requirement that the last 30 semester hours be taken at Findlay, appeal of specific graduation requirements in special circumstances, and appeals concerning withdrawals from classes.  Appeals are to be submitted in writing to the Registrar with a clear explanation of what is being requested and reasons for the request and must include a statement from the student's faculty adviser concerning the appeal.

The course withdrawal appeal form should be used for a request for late withdrawal.

The general appeal form should be used for all other appeals.

 

 

Transcripts

 

A transcript is an academic record and will include only information of an academic nature.  Disciplinary action is not recorded on the academic record.

Students must satisfactorily settle all financial obligations to the University before transcripts are released or diplomas awarded.

Requests to have academic transcripts sent to a third party must be in writing and must include the student's signature.  Under no circumstances will a transcript or a copy of a transcript of work taken at another institution be released by The University of Findlay.  Students should contact each school attended for copies of official records at that institution.  A fee is charged for each official transcript.

In order to obtain your transcript, please follow this link:  Transcript Request Information

 

 

Transfer Evaluation for Graduate-Level Programs

 

The Transfer Evaluation for Graduate-Level Programs Form should be completed by the appropriate Dean of the College offering the graduate program of study or the Program Director of the graduate program of study in which the student wishes to receive graduate credits. This form, along with the official transcript, must be returned to the Office of the Registrar for final approval and processing.

 

 

Transient Course Work

 

Students desiring to take courses at other institutions must submit a Transient Approval Form to the Office of the Registrar.  Approval will be limited to the term for which approval is requested.  Normal policy is that any approval given is voided if course work is taken during suspension or dismissal status. Course work that is contained within a course already completed (e.g., pre-calculus after passing Calculus I) will not transfer. Please review the University's Transfer Credit Policy regarding transfer credit policies.

Any student taking a transient course to apply back to The University of Findlay as a replacement of a previously completed course will have his/her transcript adjusted to reflect zero hours of credit and quality points for The University of Findlay course and only the credit hours from the transient course. Both courses will be flagged on the University transcript as a repeated course and a replacement course respectively.

The transient approval form needs to be completed and returned to the Office of the Registrar.

 

 

Withdrawal from Selected Courses

 

Withdrawals made after the first six days but within the first 50 days of a semester are recorded as non-punitive "W" on a transcript.  Students may petition for withdrawal after the first 50 days.  If the petition is denied and students fail to complete the semester, they will receive "F" grades for unfinished courses.  The Student Academic Standards Committee reviews all petitions for withdrawal made after the first 50 days.  If a student leaves a course without following withdrawal procedures, he/she automatically receives an "F" grade.  (See section on expenses for refund policy.)  Courses that meet for only a portion of the semester (e.g., first or second half HPE activities) can be dropped only up to midpoint of the duration of that course.

When a student has violated University rules, regulations, or policies of an academic nature the student will not be permitted to withdraw from the course.

The add/drop form can be used to process a withdrawal for a selected class.

 

 

Withdrawal from the University

 

Failure to attend class(es) does not constitute an official drop or withdrawal. Students wishing to withdraw from the University must follow the current withdrawal procedures. To withdraw from the University students must obtain a withdrawal form in the Oiler Success Center. This form must be completed along with an exit interview, when the necessary signatures are obtained. The completed form is turned in at the Office of the Registrar for processing. In general, the official withdrawal date is when the paperwork is processed in the Office of the Registrar.

The withdrawal form must be used to withdrawal from the University.  This form needs to be completed and returned to the Oiler Success Center located on the first floor of Old Main.