Employee expense forms are used if an employee travels or has other expenses involved in the course of his/her business and needs to be reimbursed.  Original itemized receipts for any single item $10 and above needs to be attached to the expense form as proof of the expense. Anytime you are being reimbursed for more than yourself (such as taking a colleague to lunch, recruiting etc.) you must include an entertainment expense form. This tells us the names of the persons you paid for and the purpose of the expense. 

All requests for reimbursements must be submitted within 60 days of the occurrence.

This form must have your full account number, your budget supervisor's signature along with all itemized receipts.

If you purchase from a vendor, be sure to take a tax-exempt form along with you to give to the vendor. If you are charged sales tax, when you wouldn't have needed to pay it, the University will not reimburse you. These forms are available in accounts payable.

Accounts payable checks are available at the cashier's window each Friday.
The deadline for submitting a request to have a check ready by Friday is each Tuesday at the end of the day. Deadlines may change due to the holiday breaks, and you will be notified by memo, e-mail and/or voice mail of these changes.


Any questions please contact Vicky Francis at 419-434-4509.

Click here for Employee Expense Report