The University of Findlay - Frequently Asked Questions

How do I make a reservation?
Call the Office of Facilities Scheduling and Events at 419-434-6942 to check availability. Fill out a Permit for Use of Facilities form.

What type of facilities are available?
Whether you are planning a wedding, business meeting or party, The University of Findlay has a variety of facilities to meet your needs. Our facilities range from small meeting rooms, to large rooms capable of seating hundreds. Our gymnasium, swimming pool and ice rink are also available for recreational activities.

Do I need to provide liability insurance?
All groups must provide the university with a certificate of insurance, at least one week prior to the event. The certificate of insurance must include the following:

A per occurrence liability limit of $1,000,000.
The University of Findlay must be named as an additional insured on your policy for the time the room(s) are being used.
A hold harmless agreement in favor of The University of Findlay must be a provision of your insurance policy.

Is there a rental fee?
The University of Findlay's students and student organizations are able to use all facilities. The rental fee is waived for these individuals, as it is considered part of tuition.

Employees, retiree employees, Alumni, Town and Campus, Churches of God, and other select organizations are allowed free use of UF meeting areas for personal use, i.e. showers, wedding receptions, birthday parties. However, there is a charge for overnight stay in the residence halls.

The category designation of any group will be determined by the majority of people in the group, not by any one person. Therefore, if a student or employee is associated with a commercial and/or community group, the rental charge is not automatically waived.

Educational groups are allowed free use of facilities for meetings, and outdoor recreational activities, unless these are athletic events sponsored by a school, or unless these are an athletic association. All indoor recreation facilities are charged at cost.

Is catering available?
All events requiring food must use the university’s food service, Sodexho Campus Services. The food service director must approve any exceptions.

All catering arrangements will be made with Catering Manager Jodi Young, available at 419-434-4645 or ufcatering@findlay.edu.

Can I bring in my own caterer?
No, The University of Findlay is under an exclusive contract with Sodexho Campus Services to provide all food and beverage service for events and meetings.

How far in advance do I make a reservation?
Faculty, staff and student organizations may schedule events at anytime based on availability. Any off-campus groups may make a reservation up to one year in advance.

Is alcohol permitted?
No, The University of Findlay is a smoke free, alcohol free environment.

Is there technology equipment available?
Yes, meeting rooms are equipped with Internet, Power Point, VCR, DVD, laptop hookups, projection units and projection screen.

Are facilities available for summer camps?
Yes, the University is happy to facilitate athletic and academic summer camps.

Are on-campus housing and meals available for summer camps?
Yes, arrangements for housing may be made through the Office of Facilities Scheduling and Events through Sandy Saunders, available at 419-434-4361 or saunders@findlay.edu. All summer camps must coordinate food service needs with David P. Harr, director of Sodexho Campus Services, available at 419-434-4542 or harr@findlay.edu.