Check on room availability with facilities.

Complete the “Permit for Use of Facilities” form.  
    *Find form on the web        
    *Hard copy of form available in the Facilities Office and 
        Student Activities Office 

Request technology needs through building contact person. 

Call Catering to set up an appointment to plan menu.  
    *Ten or more day’s notice is preferred.  
    *Menu planning can be done without knowing the exact 
        count. A potential count will be used.  
    *Catering menus can be customized to fit customer’s needs 
        and budgets. Menu suggestions and prices are available on 
        line through Sodexho Dining Services Catering Menu
    *A Catering Confirmation Sheet will be completed by dining 
        service and sent to the customer. Note: This is not a bill 
        but a price quote for your event. The service will be 
        invoiced referencing a Purchase Order to the business 
        office.

Complete “Requisition Form for Purchase” for event.  
    *An open P.O. can be created just for dining service.  
    *Requisition Forms and Purchase Orders do not order food 
        for catering. The business office keeps the requisition 
        forms and sometimes the hard copy of the Purchase Order 
        does not arrive until after the event.

Call or e-mail Catering with Purchase Order Number 
    *E-mail address: ufcatering@findlay.edu  

Be sure room set-up is updated and turned into facilities three business days prior to the event. 
    *Remember to request registration tables, tables for break 
        and displays. 

Call guaranteed count to the Catering Office three business days in advance.  
    *You are billed based on the guaranteed count or the actual 
        count, whichever is higher.

NOTE: Food Removal – 
        According to health codes, potentially hazardous foods 
        may not be removed from premises. Please do not remove 
        baskets/utensils/trays without approval.