Publicity

All UF faculty, staff, students and registered student organizations wishing to display any type of publicity must abide by the following regulations:

1. Announcements, posters and signs shall only be hung on properly designated bulletin boards. They may not be posted on glass doors or undesignated windows. The only exception to this is when directional/informational signs are needed to guide people on the day of an event. Directional/informational signs must not cover exit signs and are to be removed at the end of the event.

2. All posters/signs should be removed by the organization sponsoring the event within 24 hours after the publicized event takes place.

3. Posters/signs must be no larger than 8 1/2" X 14". The only exception is professionally printed posters (i.e. theatre productions, entertainers, homecoming and musical series).

4. Posters/signs may be posted for the maximum of one month previous to an event.

5. Table tents in The Cave and Henderson Dining Hall must be scheduled through and approved by the Office of Student Activities. One organization/event may publicize with table tents at a time. *Note: Henderson Dining Hall and The Cave have first option in using table tents for publicity. It’s first come, first serve for all other organizations.

6. All banners and sheets to be hung from the balconies in the AMU, gazebos or Deming Hall must be scheduled through and approved by the Office of Student Activities. It’s first come, first serve in reserving space. When preparing banners, the paint used cannot be water based, it must be permanent to prevent it from running and discoloring in certain weather conditions (rain, snow, direct sunlight, etc.)

7. Student organizations, clubs and events wishing to advertise may sign-up for half of the windows located on the west side of the AMU at one time. This allows for two organizations to be able to advertise in this area at the same time. It’s first come, first serve in reserving this space.

8. Hanging Banners: Organizations may use one of the following locations to hang a banner: AMU North Balcony, AMU South Balcony, Deming Hall, Gazebo-North East or Gazebo-South West. This provides opportunity for more organizations/events to publicize at the same time. It’s first come, first serve in reserving space. Reservations must be made in the Office of Student Activities.

9. ANY off-campus organization/business desiring to post signs, banners, announcements or advertisements must receive approval from the Office of Student Activities prior to doing so.

10. UF Closed Circuit TV announcements must be submitted for approval a minimum seven days prior to an event. Please submit information to the Director of Facilities Scheduling the Office of Human Resources.

11. Any campus wide message produced by student organizations, classes or individuals for Meridian Mail must be approved and distributed through the Office of Student Activities.

12. Only Plastic – Tak may be used to hang items in Residence Halls, Special Interest and Greek Houses.

13. After the Office of Student Activities approves flyers, the group/individual responsible for distribution may post them in approved areas.

14. Flyers to be individually distributed to student mailboxes must be approved by the Office of Student Activities. After approval is received, group/individuals are responsible for completing and submitting the Postal Service Mailing Request form and flyers to the campus mail office.

15. Flyers ARE NOT to be slipped under resident’s doors.

16. Hang posters/signs on designated bulletin boards with staples or thumbtacks. Please, NO tape, glue or staple guns. Improperly placed or unapproved publicity will be removed.

For more information, questions or locations of bulletin boards, contact the Office of Student Activities at ext. 4606.