SGA Funding Criteria  

In order for an organization to be eligible for funding in an upcoming semester:

• The student organization must register with the Student Activities Office.
• The student organization must provide a current constitution to both the Student Government Association and the Student Activities Office.
• The student organization President and Treasurer (or two other officers approved by the Vice President of the Student Government Association) must attend the Board of Presidents leadership development training session.

In order for an organization to remain eligible for funding in a given semester:

• The student organization must fulfill all stipulations SGA assigns to a specific allocation.
• A completed “Agreement to Participate” form must be submitted prior to an SGA funded event if so stipulated.
• A completed event evaluation form must be submitted to SGA no later than one week after the SGA funded event.

The following items will not be approved for funding or reimbursement at a Student Government Association meeting:

• Costs associated with events held or commitments made prior to official approval by SGA.
• Conference registration fees, attendance costs, and/or travel costs
• Food/hospitality at events not open to all of campus
• Public audience events.
• Off campus events

Funding of event wear, equipment, organizational wear, and promotional items are subject to the following:

• Funding of event wear (i.e. t-shirts for a specific program) will only be considered if an organization obtains three price quotes via the UF Bookstore, and provides the design of the items. Additionally, clothing items for programs will only be funded one time per semester for an organization.
• Funding requests for equipment will be considered on a case by case basis. SGA will only allocate funds if it is determined that the equipment requested is essential, and that it will not be provided by the University. Any equipment purchased with SGA funds must remain on campus so that it can be accounted for at any time. Three price quotes must be provided.
• Organizational wear is defined as any item that is given only to members of a specific organization. Once every two years SGA will fund HALF the total cost of organizational wear for any recognized organization. Three price quotes via the UF Bookstore and the design of the item must be provided.
• Promotional items that are not clothing (i.e. cups, pens, or other giveaways for a specific program) will only be considered if an organization obtains three price quotes via the UF Bookstore, and provides the design of the items.

Food at meetings:

• Organizations may be allocated up to a maximum of $5.00 per person to have food at their club’s regular meetings; however, no club/organization may be allocated SGA funds for the purchase of food at regular club meetings more than THREE times in one semester.

Advisors, Faculty, Staff:

• Faculty and Staff will be welcomed to events at no cost (unless students are charged for the event), but may not receive any form of prizes or give-a-ways.
• Organization advisors may receive an article of event wear from an event sponsored by an organization he/she advises.

Community service activities:

• SGA will only consider paying for event wear and food for students and advisors participating in philanthropy/community service projects. No other expenses for philanthropic/community service projects will be paid for.

Fundraising:

• SGA will provide a $25 advance to an organization for a fundraising project.
• If the organization raises more than $50 during their fundraising effort, SGA will then take back its original $25 allocation.
• The organization must fill out a Fund Raiser Permit Form and receive approval prior to making a request.