It is crucial that all externally funded projects have a dedicated account number and funds within these accounts are kept separate from all other funds. This allows the Principal Investigator (PI) to easily account for all expended funds and to track the amount of funds left to spend for the project. 

In order to assist the PI in keeping these funds separate, the Office of Grants and Contracts Administration will -

1. Contact the funder to determine how funds are expended and request that all checks flow through the Grant Office
2. Send an electronic memo to the Business Office requesting a dedicated account number
3. Send notice of grant award account number to PI
4. Meet with PI and Business Office to go over grant budget and expenditure methods
5. Send all checks to Business Office and notify PI that payment has been made