In order to ensure that a grant or contract proposal is submitted according to university guidelines, the following steps must be followed: (see flowchart at SUBMITTINGAGRANTPROPOSALFLOWCHART.pdf )

Principal Investigator (PI) conducts literature review, fills out Grant Concept Development Form and discusses project with Dean

• PI checks with non-academic units (Student Services, ATS, ITS, Public Information, etc.) to determine any needs they may have in relationship to proposed project
• If project involves more than one School, each dean must approve project
• For more detailed information, please check the Grants and Contracts Administration Manual

Dean reviews and signs Grant Concept Development Form and sends to Vice President (VP) over area

• Dean must ensure that all costs associated with project are discussed and approved before sending to VP
• For more detailed information, please check the Grants and Contracts Administration Manual

VP reviews and signs Grant Concept Development Form and sends to Director of Grants and Contracts Administration

• VP must verify budget and discuss with other VPs and President before submitting to Grants Office
• For more detailed information, please check the Grants and Contracts Administration Manual

Director of Grants meets with PI to discuss project

• Proposal development team is assigned and internal timeline is developed
• Director of Grants alerts staff to begin looking for funding source if one has not already been identified
• For more detailed information, please check the Grants and Contracts Administration Manual

PI prepares proposal and budget with proposal development team

• Staff from Grants Office, Student Services, Business Office, Public Information, Human Resources, etc. are brought in as part of team as needed
• For more detailed information, please check the Grants and Contracts Administration Manual

PI sends proposal to appropriate compliance review teams, if applicable (IRRB, etc.)

• PI should call and discuss applicability with Grants Office or IRRB chair before sending draft to review team
• For more detailed information, please check the Grants and Contracts Administration Manual

PI sends final proposal to Director of Grants and Dean(s) for final review

• PI should send a copy of the evaluation criteria along with final proposal
• While final review is being conducted, PI should ensure all required documents are complete and all signatures garnered for submission (if internal timeline has been adhered to, Office of Grants will assist in this endeavor)
• For more detailed information, please check the Grants and Contracts Administration Manual

PI submits entire proposal to funding agency

• Grants Office will assist with advance notice (five business days)
• For more detailed information, please check the Grants and Contracts Administration Manual