The University of Findlay - Role of Grants Office

Pre-Award

Assists in locating funding sources and obtaining agency application guidelines/forms
Assists in proposal and budget preparation (i.e. proposal development team member) and setting internal timeline for completion of proposal preparation
Facilitates communication between PI and funding agency
Maintains boilerplate information about university
Reviews proposals prior to submission, including design, budget, compliance, agency requirements, etc.
Assigns a temporary pre-award number to proposal
Assists in obtaining internal approval and authorization signatures (with notice)
Maintains awareness of status of all proposals and follow-up as needed
Consults with other institutions if subcontracts are involved
Assists in obtaining letters of commitment
Arranges for copying and mailing (with sufficient advance notice)
Maintains online sponsor submission systems (FastLane, Grants.gov, etc.)

Post-Award

Notifies all parties when grant has been awarded or denied
Reviews terms and conditions of award with PI
Negotiates terms and conditions with funding agency (with PI)
Reviews Grant Administration Manual with PI
Sets up budget spreadsheet with PI (with business office) and assists with quarterly review of budget
Monitors compliance with allowable/unallowable terms and conditions of funding agency
Monitors subcontract and subrecipient expenditures for compliance
Monitors matching and cost-sharing commitments and reporting
Maintains proposal records/files
Meets with PI at grant close to determine all records are complete and all funds expended