Policies, rules, and regulations have been established to support and promote an optimal living/learning environment across campus. Students are responsible for becoming familiar with all of these published statements and for observing them as they live on-campus, attend class, or participate in any University related activity. As members of this community, students have a right and a responsibility to question other students when policy violations are observed. Failure to follow these policies can endanger personal safety and the safety of others. In addition, students who do not follow these policies may be infringing on the rights of other students. When policy violations do occur, students found responsible may be subjected to sanctions that may include but are not limited to: assignment of probation status, monetary fine, community service, restitution, counseling, restriction in campus access, and/or participation in additional educational activities. The following policies apply to all University of Findlay students and are in effect at all times. This includes all break periods. Additionally, these policies apply to all University-controlled and -owned property.
Alcohol Policy for Students and Student Organizations
Alcoholic beverages are not permitted on University-owned or –controlled properties or at functions sponsored by The University of Findlay off campus. Students violating this policy may be suspended from the University.
Any students who, in the judgment of the administration, show definite evidence of intoxication or who have possession of alcoholic beverages on University-owned or -controlled property will be subject to judicial action that may include one or more of the following: a monetary fine, probation status, counseling, community service, restitution, restriction in campus access, suspension or dismissal. This also applies to the possession of empty alcohol containers, or "empties" used for any purpose, including decoration.
Since alcohol is not permitted on University owned or controlled properties, all students present where an alcohol violation occurs are subject to disciplinary action regardless of age. In University Townhouses, Cottages, Special-Interest Houses, Group Houses, and Fraternity and Sorority Houses, all residents can be held responsible for alcohol violations occurring anywhere in the unit.
All student organizations of The University of Findlay that violate the alcohol policy are subject to the following sanctions:
First Violation - Two years of disciplinary probation* and a $1,000 fine for the organization.
Second Violation - (while on probation) Extension of probation* for one year, a $1,500 fine for the organization, and possible loss of University recognition as an organization.
Third Violation - Automatic loss of recognition by The University of Findlay.
*Probation terms for student groups will vary based on the type and severity of the violation, and The University reserves the right to assign probation terms as it sees appropriate.
Students are permitted to have small refrigerators (6.0 cubic feet maximum), small microwave ovens, and other small appliances. As a fire safety precaution, the University requires that small appliances such as curling irons, hair dryers, and coffee makers have an auto-shutoff feature. Additionally, UL approved power strips that stop the flow of electricity when overloaded must be used when connecting appliances to room outlets. Appliances with open heating elements (e.g. toasters, space heaters, miniature stoves) pose fire hazards and are not permitted. Air conditioners of any kind (window or portable) are not permitted in student rooms.
All student rooms are furnished with stackable/loftable furniture. A pamphlet offering ideas on how to arrange the components of the loft furniture may be obtained from the residence life staff. Only the components of this loft system (supplied by the University) may be utilized in the configuration of a loft/bunk. No other materials may be attached to the furniture components or used as part of a loft/bunking configuration.
Bicycles, Mopeds, Motorcycles, Rollerblades, Segways, Skateboards
Bicycles are permitted on University sidewalks and pathways, but must be operated safely and must yield to pedestrians at all times. Bicycles are not allowed in any campus building or living unit. Bicycle racks have been provided throughout campus to
provide a place for students to secure their bicycles. Bicycles chained or locked to trees, lamp posts,
railings, parking signs, benches, inside buildings, or anywhere other than the
provided bike racks will be removed and placed in Security storage. The University assumes no responsibility for locks being cut due to improper
placement of bicycles. Bicycles not claimed within 30 days will be forfeited. Furthermore, the University assumes no responsibility for
bicycles stolen or damaged while on campus property.
Motorcycles and mopeds are restricted from all sidewalks
and pathways on University property, and are not allowed in any campus
building or living unit.
Roller blades and skateboards are not to be used or worn
inside campus buildings or on indoor and outdoor basketball and tennis courts. High paced speed skating is not allowed on campus due to
the density of pedestrian traffic. "Trick" or "stunt" skating is not
permitted on campus. Skating is not permitted on: gazebos, benches, ramps,
steps, concrete planters, concrete walls or railings.
Segways and Other Power-Driven Mobility Devices are not
allowed in UF facilities, and are restricted from all sidewalks and pathways on
University property unless as a mobility device by people with disabilities.
Candles and Incense
Open flames, including the burning of candles and incense, are strictly prohibited. Candle warmers are permitted, but must be located in the open areas of a room, away from flammable items.
Upon check-in each student will be required to complete a room condition inventory form to verify the condition of all University property. Residents of townhouses, cottages, and group houses will be required to complete an inventory of all common areas (kitchen, living room, etc.). Any damages to University property will be noted on the room condition form at the time of check out, and residents will be billed accordingly. In order to check in or out of a room, the student must contact a residence life staff member, receive approval from the Division of Student Affairs, and follow all procedures. Failure to follow proper check-in or checkout procedures will result in a $50 fine for each occurrence (this includes failing to complete room condition inventories and common area inventories).
Cohabitation (a living arrangement in which an unmarried couple, either opposite gender or same gender, lives together) is not permitted at any time in on-campus housing locations.
Complying With Requests
Any student or guest of The University of Findlay is obligated to follow directions given by University faculty or staff members in performance of their duties. This includes student employees (e.g. Resident Directors, Resident Assistants, etc.) who are carrying out their assigned duties. Failure to do so may result in suspension or dismissal.
Formal written student concerns and complaints shall be filed with the Oiler Success Center. The University of Findlay will maintain a log of these concerns and complaints and their disposition. Records will be limited to complaints or concerns made formally in writing, signed by the student and addressed to the administrative office named above.
The Student Concern/Complaint form can be found here
The use of a microwave oven or other non-open flame/heating element appliance for the warming of food is the only cooking permitted within a student room (see appliances section).
Damage to University Property in Common Areas of Living Units
Common area damages (which include all areas outside student rooms) may be charged to the residents of the respective residence hall/house/townhouse/cottage unless the person(s) responsible for the damage is (are) identified.
Fines may be assessed for the behaviors listed below. These fines are in addition to restitution and other sanctions that may result from disciplinary action. Other sanctions may include but are not limited to: assignment of probation status, community service, restitution, counseling, restriction in campus access, restriction of participation in additional educational activities, and/or suspension. The fines are designed to provide deterrents to prospective violators, and to assign accountability to actual violators. The violations in the following list represent behaviors that contradict the mission of the University and often result in damage to University property or hazards to individual safety. This list is not exhaustive, and may be amended at the discretion of Student Affairs.
Moving or tampering with a fire extinguisher $100
Discharging a fire extinguisher $200
Pulling a false fire alarm $250
Tampering with safety equipment (e.g. Blue Light Phones, security cameras, etc.) $100-200
Misuse of University telephone system (e.g. unauthorized use of an access code, telephone harassment, obscene greetings or messages on voice mail, etc.) $100-300
Misuse of University campus computer network (e.g. unauthorized use of passwords, e-mail harassment, unethical conduct, computer lab violations, etc.) $100-300
Propping fire or entrance/exit doors open $50
Violation of cafeteria rules and regulations $25-150
Entering a prohibited or closed area on campus (e.g. roof, closed building, etc.) $100
Tampering with or defacing University property $50-200
Failure to follow proper check-in/check-out or room change procedures $50-100 per violation
Violation of alcohol/drug policy $100-500
Removing furniture from lounges or student rooms $50
Smoking in campus buildings $30
Unsafe bunking or lofting of bed $50
Destruction of personal or University property $250
Failure to comply with a directive of a University official or harassment of a University official $50-200
Violation of window/door display policy $25-50
Violation of hazing policy (any student organization) $1,000
Violation of alcohol policy (any student organization) $1,000- 1,500
Failing to dispose of personal trash properly $30
Pets in campus living units (per day) $20
Providing false information to a University staff member $100
Possession of a weapon (subject to suspension) $200
Violation of offenses listed in the Student Rights and Responsibilities statement, Article VII, number 2, items a-n in lieu of suspension or dismissal $100-500
The University of Findlay recognizes that the sale, possession, or use of central nervous system stimulants and depressants, narcotics, and hallucinogenic drugs is incompatible with state and federal law. Findlay is also aware of considerable medical evidence that the use of drugs of this kind, except under medical supervision, may induce physical and emotional dependence on their use and that such use may be dangerously harmful to the student user and may seriously jeopardize the student's performance in college.
Considering these facts, The University of Findlay will not permit the unlawful possession, use, or distribution of marijuana, narcotics, barbiturates, amphetamines, prescription drugs, hallucinogenic drugs, and/or any other illegal substances. Violators of this policy will be subject to suspension from Findlay.
Aware of the complexity of the drug problem and the personal difficulties it may cause, Findlay provides counseling through Counseling Services and Health Services for persons who wish to resolve their problem on a voluntary and confidential basis.
The University of Findlay's Drug Prevention Program information can be found here
Lightweight household extension cords (#14 gauge or smaller) without over load protection are not permitted at any time. UL-approved power strips with 15 amp overload protection are the only extension cords permitted on campus.
FERPA (Family Educational Rights and Privacy Act) Information
Fire Drills and Safety Equipment
Every student must vacate a building during fire drills. The proper procedures for each floor and house will be explained at the beginning of the school year.
No false fire alarms or tampering with the fire-fighting equipment will be tolerated. Students violating this regulation shall be subject to suspension.
No fireworks or flammable materials (e.g. gasoline, kerosene) shall be allowed in any campus facility or on any campus grounds. Students violating this regulation shall be subject to suspension.
Student organizations may raise funds for their group’s University club account by following the guidelines indicated on the UF Fundraising Policy and Permit Form 7-11.pdf.
Since it is the responsibility of the Office of Advancement to work with area businesses and individuals to secure donations, sponsorships, products and gifts-in-kind for the University, student organizations may not approach any business or individual with a request for donations, sponsorships, services, products, or gifts-in-kind until a completed Fundraiser Permit Form is submitted to the Student Activities Office for review, and official approval is granted.
Only two fundraising events may run concurrently each day. The maximum time any one fundraising event can run is five consecutive days. Fundraiser permit forms may only be submitted when fall and spring semester classes are in session. Permit requests submitted prior to the start of a semester cannot be approved until classes begin.
Student groups failing to adhere to established fundraising guidelines stated herein will have the following sanctions imposed:
• 1st violation – all donations must be returned to the donors and the student group will be placed on warning status.
• 2nd violation – all donations must be returned to the donors and the student group will move to probation status.
• 3rd violation – all donations must be returned to the donors and the student group’s University Charter will be revoked for one year.
• 4th violation – all donations must be returned to the donors and the student group’s University Charter will be permanently revoked.
Please note: If monetary donations cannot be returned to individual donors, the funds will be deposited to the Campus Programming Board account to be used in support of campus programming.
I. DEFINITION: A fundraising activity is an attempt by the members of a student organization to raise money for its own purpose.
A. Appropriate fundraisers are programs or sales in which a service, product or form of entertainment is provided by the members of the organization (e.g. car wash, t-shirt sale, Valentine's Day message sale, flower sale, bake sale, etc.).
B. Raffles may not be held by student organizations because state law requires that any organization or club holding a raffle must have 501(C) (3) tax exempt status. No organizations or clubs are permitted to utilize the University’s 501(c) (3) status.
C. Student organizations wishing to solicit off campus businesses or organizations must submit a detailed proposal that includes the names of the businesses or organizations to be solicited. This should be attached to the fundraiser permit form when submitted. This will then be reviewed by Student Activities and Development to determine if approval is appropriate.
II. PROCEDURES: The following action steps should be completed at least two weeks prior to the event.
A. A Fundraiser Permit Form must be completed and submitted to the Director of Student Activities, and the fundraising activity may not begin until the Director of Student Activities gives official approval. The Fundraiser Permit Form (on the back of this page) is available in the Student Activities Office, the Student Government Office, and online. If the online form is used, please print it on goldenrod colored paper prior to submitting it.
B. A Permit for Use of Facilities Form must be submitted after approval of the Fundraiser Permit Form.
C. If food or any food service materials are required for an on-campus fundraiser, arrangements must be made with Sodexo at Ext. 4542.
III. APPROVAL: Fundraisers will only be approved when all University policies and procedures are properly followed.
A. The Director of Student Activities reserves the right to deny a fundraising request or cancel a planned fundraiser if a student organization fails to adhere to all University policies and procedures (http://www.findlay.edu, keyword – policies).
B. Once a decision is rendered regarding a fundraising request, a copy of the form with the decision noted will be sent to the student organization mailbox.
Gambling in any form is prohibited. Students violating this regulation shall be subject to suspension.
Guests of the same sex are permitted as long as all roommates are in agreement and visitation policies are not violated. A guest who stays in a room more than a total of five nights in any given semester may, at the discretion of Student Affairs, be assessed room charges. A student who is asked to leave the institution for disciplinary reasons may not be a campus guest without written permission from the Office of Student Affairs. It is the host's responsibility to see that guests observe all campus regulations. The host of any non-University guest is responsible for the behavior of the guest on the campus.
All student organizations (Greek and non-Greek) are subject to the UF hazing policy listed below:
Any person who is subjected to hazing, as defined in division (A) of Section 2903.31 of the revised code, may commence a civil action for injury or damages, including mental and physical pain and suffering, that result from the hazing. The action may be brought against any participants in the hazing, and the organization whose local or national directors, trustees, or officers authorized, requested, commanded, or tolerated the hazing, and any local or national director, trustee, or officer of the organization who authorized, requested, commanded, or tolerated the hazing. If the hazing involves students in a primary, secondary, or post-secondary school, university, college, or any other educational institution, an action may also be brought against any administrator, employee, or faculty member of the school, university, college, or other educational institution who knew or reasonably should have known of the hazing and who did not make reasonable attempts to prevent it and against the school, university, college, or other educational institution. If an administrator, employee, or faculty member is found liable in a civil action for hazing, then not withstanding Chapter 2743 of the revised code, the school, university, college, or other educational institution that employed the administrator, employee, or faculty member may also be held liable.
The negligence or consent of the plaintiff or any assumption of the risk by the plaintiff is not a defense to an action brought pursuant to this section. In an action against a school, university, college, or other educational institutions, it is an affirmative defense that the school, university, college, or other institution was actively enforcing a policy against hazing at the time the cause of action arose.
A. As used in this section, "hazing" means doing an act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes mental or physical harm to any person.
B. 1. No person shall recklessly participate in the hazing of another.
2. No administrator, employee, or faculty member of any primary, secondary, or post-secondary school or of any other educational institution, public or private, shall recklessly permit the hazing of any person.
C. Whoever violates this section is guilty of hazing, misdemeanor of the fourth degree.
Any UF student organization or group found responsible for hazing will be subject to a $500 fine, disciplinary action and possible loss of University recognition.
A. As a condition of being admitted to The University of Findlay, every full-time undergraduate student who, prior to the start of an academic year, is under the age of 22 and has a class standing of either freshman (0-27 credit hours completed) or sophomore (27.01-57 credit hours completed) must reside in on-campus housing for the entire academic year. Class standing is determined strictly by number of credit hours successfully completed.
B. A student classified as one of the following prior to the start of an academic year is not required to live on campus: junior (57.01-87 credit hours completed), senior (87.01 or more credit hours completed), graduate student, Veteran, married student, part-time student, student age 22 or older, and student commuting from the full-time home of a parent, grandparent, or legal guardian (who live within the 50-mile commuting distance). If a student in this category chooses to live on campus, then he or she is subject to all terms stated in the Housing License Agreement (see section C below).
C. Once a student is assigned to on-campus housing, the Housing License Agreement is in effect for the entire academic year and may only be terminated for the following reasons: the student withdraws from the University; or the student is required to live 30 or more miles away from Findlay in order to fulfill an academic program requirement (e.g. internship).
D. Requests to reside off campus or terminate a Housing License Agreement must be initiated at the Office of Student Affairs. All such requests will be referred to the housing appeals committee for review. Upon review, the committee will render a decision. This decision shall be final and is not subject to appeal. All students will be charged for room and meals until given permission, in writing from the committee, to reside off campus.
Meal Plan Participation Requirement
A. All freshmen assigned to on-campus housing are required to participate in the full residential meal program regardless of which type of campus housing facility they reside in.
B. Any sophomore student who resides in Bare, Deming, Fox, Lovett, Morey, Myers, UF Haven, or UF Village residence halls must participate in the full residential meal program regardless of age.
C. Any junior, senior, or graduate student who resides in Bare, Deming, Fox, Lovett, Morey, Myers, UF Haven, or UF Village residence halls must participate in the meal program regardless of age, but may choose between the full residential meal program or the Arch meal program.
D. Any sophomore, junior, senior, or graduate student who resides in a non-residence hall campus living unit (e.g. house, townhouse, cottage, or apartment) has the option to participate in either the full residential meal program or the Arch meal program, but is not required to do so.
Housing Policy for Students with Disabilities
The Office of Disability Services, along with the Office of Student Affairs, will work to ensure the provision of accessible on-campus housing for any student diagnosed with a disability (and registered with the Office of Disability Services). If, in the opinion of the University, a student’s disability requires being housed in a single room, the extra fee for a single room will be waived, and the standard room rate will be charged.
Please notify the Office of Student Affairs (in writing) of a special housing request at least three months prior to the beginning of the semester in which the accommodation is needed. Although requests submitted after this deadline will be considered, accommodation options will decrease as the beginning of the semester arrives.
Upon registration for the first semester of attendance at The University of Findlay, each student is issued an Oiler OneCard. The card admits students to athletic events and campus activities and may be used to assist in cashing checks and checking materials out of the library. The Oiler OneCard should be carried at all times. A $30 fee is charged (payable at the Business Office) for replacement of a lost Oiler OneCard.
The University of Findlay does not provide insurance to cover students' personal possessions. It is suggested that students consider extending parents' homeowner's policy to cover personal effects. The University is not liable for damage to or theft of personal property, regardless of cause.
A year-round health insurance program may be purchased through the University. Students are responsible for hospitalization and medical care other than the first aid offered by the University nurse.
All keys issued to students at check-in must be returned upon time of checkout. A $40 charge per key will be assessed for failure to return keys at checkout.
A student who loses a key must report this to his or her resident assistant, resident director, or the Office of Student Affairs. The staff member will complete a maintenance request asking that the lock on the room door be changed and that a new key be issued. Once Physical Plant changes the lock, the student can pick his/her new key up by contacting Security at 419-434-4799. The student's account will be billed $40 for this service.
Any student who is locked out of his or her room may go to his/her resident director, resident assistant, or Security to have his or her door unlocked. A $2 charge will be assessed to the student for each occurrence between the hours of 8 a.m. and 12 midnight. A $4 charge will be assessed to the student for each occurrence between the hours of 12 midnight and 8 a.m.
To help maintain a safe environment, students should refrain from giving/loaning their on-campus housing keys to anyone.
Laundry facilities located in on-campus housing living units may only be used by students residing in those living units. Non-residents may not use these facilities. The University of Findlay is not responsible for articles left unattended in a laundry room. Articles left in a washer/dryer may be removed. Laundry from the equestrian farms (horse blankets, horse pads...) should be done at the farms, and may not be done in the laundry facilities located in the living areas on-campus.
Portable incandescent, fluorescent, and halogen (with protective grill) lights are permitted in student rooms.
Lost and Found
Lost and found articles are turned in and claimed at the Security Office in Lovett Hall.
Lounges and Furnishings
Furniture located in common areas and student rooms cannot be removed. Lounge furniture is designed for lounge use only. Students who remove furniture from its designated lounge or student room are subject to disciplinary action and a $50 fine.
Students residing on-campus receive their mail at Postal Services located on the ground floor of Old Main. Each residential student is assigned a mailbox that they retain for as long as they reside in on-campus housing.
When something in a room or living unit needs to be repaired, students should contact a residence life staff member and request that a work order be submitted to the Physical Plant. If it is an emergency situation, students may contact Physical Plant at 419-434-4544 Monday through Friday between the hours of 8 a.m. and 5 p.m. On Saturday, Sunday, or after 5 p.m., students may report emergency maintenance situations to Security at 419-434-4799.
Students are permitted to bring motor vehicles to campus, but they must be registered through the Security Office. To drive or park on campus, commuting students must also register their vehicles. Faculty/Staff must park in yellow spaces, Commuters must park in green spaces and Residents must park in white spaces. Students violating parking and/or traffic regulations on campus are subject to disciplinary action, which may include but is not limited to probation status, monetary fine, and/or loss of the privilege of having a vehicle on campus. For complete parking policies information, please visit the Safety and Security portion of the UF website.
Radios, stereos, televisions, musical instruments, and etc. are to be kept at a low volume at all times. If noise from a particular room is deemed to be too loud, residents of that room will be asked to reduce the noise level and may be subject to disciplinary action.
Quiet hours are from 10 p.m. to 10 a.m., Sunday through Friday. On Friday and Saturday nights, quiet hours are from 12 midnight to 10 a.m. The expectation of exercising common courtesy is in effect 24 hours a day.
The playing of sports in campus living units is not permitted.
Playing music or other amplified sound out windows is not permitted at any time.
Non-Discrimination and Anti-Harassment Policy
The University of Findlay is committed to fostering an environment in which all individuals are treated with respect and dignity. Each individual has the right to work in an atmosphere that promotes equality and prohibits discriminatory practices, including harassment. Therefore, The University of Findlay expects that all relationships among faculty, staff, and students will be characterized by mutual respect and will be free of bias, prejudice, discrimination, and harassment.
The University of Findlay does not engage in discrimination in its programs, activities, and policies against students, employees, or prospective employees, in violation of state and Federal laws. The University of Findlay prohibits and will not tolerate any such discrimination or related harassment at its facilities, programs, and activities.
The University of Findlay also prohibits retaliation against any individual who reports discrimination or harassment or participates in an investigation of such reports. Retaliation against an individual for reporting harassment or discrimination or for participating in an investigation of a claim of harassment or discrimination is a serious violation of this policy and, like harassment or discrimination itself, will be subject to disciplinary action.
Individuals and Conduct Covered
These policies apply to all faculty, staff, and students, and prohibit harassment, discrimination, and retaliation. Conduct prohibited by these policies is unacceptable on The University of Findlay campus and at functions related to The University of Findlay off campus.
Definitions of Harassment
a. Sexual harassment constitutes discrimination and is illegal under federal, state, and local laws. For the purposes of this policy, sexual harassment is defined, as in the Equal Employment Opportunity Commission Guidelines, as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when, for example: (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment; (ii) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or (iii) such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment may include a range of subtle and not so subtle behaviors and may involve individuals of the same or different gender. Depending on the circumstances, these behaviors may include, but are not limited to: unwanted sexual advances or requests for sexual favors; sexual jokes and innuendo; verbal abuse of a sexual nature; commentary about an individual's body, sexual prowess, or sexual deficiencies; leering, catcalls, or touching; insulting or obscene comments or gestures; display or circulation in the workplace of sexually suggestive objects or pictures (including through e-mail); and other physical, verbal, or visual conduct of a sexual nature.
b. Harassment on the basis of any other protected characteristic is also strictly prohibited. Under this policy, harassment is verbal or physical conduct that denigrates or shows hostility or aversion toward an individual because of his/her race, color, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by applicable federal, state, and local laws or that denigrates or shows hostility or aversion toward an individual’s relatives, friends, or associates, and that: (i) has the purpose or effect of creating an intimidating, hostile, or offensive environment; (ii) has the purpose or effect of unreasonably interfering with an individual's work or academic performance; or (iii) otherwise adversely affects an individual's opportunities.
Harassing conduct includes, but is not limited to: epithets, slurs, or negative stereotyping; threatening, intimidating, or hostile acts; denigrating jokes and display or circulation in the workplace of written or graphic material that denigrates or shows hostility or aversion toward an individual or group (including through e-mail).
Reporting an Incident of Harassment, Discrimination, or Retaliation
The University of Findlay strongly urges the reporting of all incidents of discrimination, harassment, or retaliation, regardless of the offender's identity or position. Individuals who believe they have experienced conduct that they believe is contrary to The University of Findlay’s policy or who have concerns about such matters should file their complaints as follows:
Students believing they have been the victim of discrimination, harassment, or retaliation should initially report the incident/s to the Vice President for Student Affairs.
Faculty or staff members believing they have been the victim of discrimination, harassment, or retaliation should initially report the incident/s to the Director of Human Resources.
The University of Findlay also has a Harassment Hotline. The number is 419-434-6777; your call will be answered confidentially and directed to the appropriate area for help. If you are in immediate danger, security will be notified.
When lodging a complaint, provide the following information:
The complainant’s name, contact information, and status within the University community, including title and departmental information as appropriate
The basis for a claim of an alleged act/s of harassment or discrimination: that is, race, color, religion, sex, age, national origin, disability, sexual orientation, or other characteristic
The name and position in the University community held by the person/s who committed the alleged act/s
A brief description of what occurred, including location/s, date/s, time/s, and names of witnesses or individuals who can corroborate the allegations
The complainant’s reason for concluding that the behavior or action was discriminatory or harassing in accordance with all applicable laws
Copies of materials, if any, which may be relevant to the investigation of the complaint
Steps the complainant has taken to date, if any, to resolve the complaint
- A statement indicating the remedy sought by the complainant
Faculty, staff, or students who have experienced conduct they believe is contrary to this policy have an obligation to take advantage of this complaint procedure. Failure to fulfill this obligation could affect a person’s rights in pursuing legal action.
Early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of harassment. Therefore, while claims may be filed within 180 days of the harassment or discrimination, The University of Findlay strongly urges the prompt reporting of complaints or concerns so that rapid and constructive action can be taken.
The availability of this complaint procedure does not preclude individuals who believe they are being subjected to harassing conduct from promptly advising the offender that his or her behavior is unwelcome and requesting that it be discontinued.
Investigating an Incident of Harassment, Discrimination, or Retaliation
Any reported allegations of harassment, discrimination, or retaliation will be investigated promptly as follows:
• Allegations made about a student harassing, discriminating against, or retaliating against another student, faculty member, or staff member will be investigated by the Vice President for Student Affairs.
• Allegations made about a faculty member harassing, discriminating against, or retaliating against another faculty member, a staff member, or a student will be investigated by the Vice President for Academic Affairs.
• Allegations made about a staff member harassing, discriminating against or retaliating against another staff member, a faculty member, or a student will be investigated by the Director of Human Resources.
The investigation may include individual interviews with the parties involved and, where necessary, with individuals who may have observed the alleged conduct or may have other relevant knowledge.
Confidentiality will be maintained throughout the investigatory process to the extent consistent with adequate investigation and appropriate corrective action. University employees and students are obligated to comply with requests to provide statements during an investigation.
Taking Action Regarding an Incident of Harassment, Discrimination, or Retaliation
Upon completion of the investigation, one of the following actions will be taken:
• For allegations made about a student harassing, discriminating against, or retaliating against another student, faculty member, or staff member who has lodged a complaint, the Vice President for Student Affairs will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Student Conduct and Discipline Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Student Conduct and Discipline Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties.
• For allegations made about a faculty member harassing, discriminating against, or retaliating against another faculty member, a staff member, or a student who has lodged a complaint, the Vice President for Academic Affairs will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Faculty Judicial Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Judicial Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties.
• For allegations made about a staff member harassing, discriminating against, or retaliating against another staff member, a faculty member, or a student who has lodged a complaint, the Director of Human Resources will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Staff Affairs Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Staff Affairs Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties.
Misconduct constituting harassment, discrimination, or retaliation will be dealt with appropriate disciplinary measures. Responsive action may include, but is not limited to, reprimand, probation, suspension, dismissal, counseling, and/or required training.
The appropriate University official shall monitor all reported incidents of alleged discrimination and harassment for an appropriate time period, subsequent to their resolution, to ensure that the offending conduct has ceased, any corrective action has been complied with, and retaliatory actions have not occurred.
Appealing a Decision Regarding an Incident of Harassment, Discrimination, or Retaliation
If a faculty member, staff member, or student making a complaint does not agree with its resolution, a written appeal may be submitted to The University of Findlay President within 72 hours of the notification of the resolution. The decision of the President, in conjunction with the appropriate vice-presidents, and/or Chairman or Vice Chairman of the Board of Trustees, will be final.
Once a complaint of sexual harassment and/or discrimination has been made, the University has an obligation to investigate the matter. Any complaint determined to be intentionally dishonest or made maliciously without regard for the truth shall subject such complainant to disciplinary action. The determination as to whether a complaint constitutes a false charge under this section shall be made as part of the complaint resolution process set forth in these procedures.
Records Regarding an Incident of Harassment, Discrimination, or Retaliation
The University of Findlay Human Resources Office will maintain records regarding all cases of harassment, discrimination, or retaliation for a period of at least three years or longer where required by law. These records will include all documentation related to a reported incident and its disposition. Except as required by law, no records maintained by the Human Resources Offices shall be released.
Pets are only permitted in on-campus residences as guide animals for the physically challenged. Non-dangerous fish are the only exception to this policy. Aquariums not exceeding twenty (20) gallons in size are permitted provided that fish are the only inhabitants. A UL-approved power strip must be used to connect to the power source within the residence. Electrical aquarium accessories must be unplugged during extended vacation periods, such as Christmas break. If any unauthorized pet is kept in an on-campus residence, disciplinary action will be taken, which may include a monetary fine and/or disciplinary probation.
Attempting or committing physical violence will not be tolerated. Students violating this regulation shall be subject to suspension. Individuals subjected to any act of violence should immediately report the incident to a residence life staff member, Security, and/or the Office of Student Affairs.
Posting of Signs on Campus
University of Findlay faculty, staff, students, and registered student
organizations wishing to display any type of publicity must abide by the
fliers and posters posted on campus and distributed to on-campus mailboxes must
be approved/stamped by the Office of Facilities Scheduling and Events. UF
groups/individuals are responsible for providing copies of fliers; all copies
must be approved/stamped. Fliers are to be posted with staples (no tape, glue
or thumbtacks) on designated bulletin boards only. Fliers may not be posted on
glass doors or windows except when used as directional/informational signs
during the day of the event and in the building of the event. UF
groups/individuals are responsible for distributing fliers to on-campus
mailboxes through Postal Services. Groups/individuals are responsible for
distributing fliers to resident assistants through the Division of Student
Affairs. Fliers ARE NOT to be slipped under residents’ doors or taped to doors.
may be posted for a maximum of one month prior to an event and should be
removed by the group/individual within 24 hours after the event.
may be no larger than 11” x 17.” Exceptions include professionally printed
posters, i.e.: theatre productions, entertainers, Homecoming, and musical
tents in The Cave and Henderson Dining Hall must be approved by the Office of
Student Activities. Henderson Dining
Hall table tents must be scheduled through the Office of Facilities Scheduling
and Events website on Oiler Nation. One organization/event may publicize using
table tents at a scheduled time. This is on a first-come, first-served basis.
Note: The Cave and Henderson Dining Hall have the first option of using table
tents for promotion.
may advertise their event on the windows of the west side of the AMU. Dates
must be reserved online through the Office of Facilities Scheduling and Events
website on Oiler Nation. Groups/individuals may reserve either the north or the
south windows, allowing for two events to be advertised at one time. This is on
a first-come, first-served basis.
must be made on twin or full flat sheets with the large hem at the top. They
may hang from the AMU north and south balconies; Cory Street Mall Gazebo-south
side; Buford Gazebo-west side; AMU Gazebo; and Deming Hall. Banners hanging in
the AMU must be secured with twine or tacked into the tack strips; NO TAPE MAY
BE USED. Banners hanging outside must be submitted to the Office of Facilities
Scheduling and Events three days prior to the event for submission to the
Physical Plant for hanging. Individuals/groups wishing to use this form of
advertisement must reserve space through the Office of Facilities Scheduling
and Events website on Oiler Nation. This is on a first-come, first-served
basis. Banners may hang for six days prior to the event and must be removed
immediately at the conclusion of the event if hanging in the AMU. Physical
Plant will remove banners hanging outside. Banners to be hung outside MUST use
waterproof paint. If the paint runs, the organization will be billed for the
off-campus organizations or businesses wishing to post fliers/posters must
receive approval from the Office of Facilities Scheduling and Events prior to
wishing to chalk walks as a form of advertising must make reservations in the
Office of Facilities Scheduling and Events website on Oiler Nation. Space is
available on a first-come, first-served basis. Chalk cannot be used on bricks.
not permit landlords, housing developments/associations or realty companies to
post rental advertisements on campus. Inquiries may be directed to the Office
of Facilities Scheduling and Events.
wishing to advertise items for sale must submit the advertisement/flier to the
Office of Facilities Scheduling and Events. (Please have valid UF I.D.) Advertisements will be posted in the basement
of Old Main. Advertisements posted elsewhere will be taken down.
fliers on vehicles parked on UF property is not permitted.
information, questions or locations of bulletin boards, contact the Office of
Facilities Scheduling and Events at: 1-800-472-9502 ext.6942.
Refund Policy for Room and Board
Room and board charges are refunded according to the following schedule. The student must officially check out of the room before any charges will be refunded. To officially check out, a student must receive permission from the Student Affairs Office, contact a residence life staff member to schedule a check-out time, sign a room condition form after the staff member inspects the room, return all keys, and remove all personal belongings from the room.
During the first calendar week 90%
During the second calendar week 75%
During the third calendar week 60%
During the fourth calendar week 45%
During the fifth calendar week 30%
During the sixth calendar week 15%
After the sixth calendar week 0%
If a student is dismissed or suspended for disciplinary reasons, no cancellation of charges will be made regardless of the time the dismissal takes place.
Because students have a responsibility to confront others when they are not adhering to the University policies, all students present in a room are responsible for violations occurring in that room. Students are also responsible for the actions of their non-student guests.
Rollerblades and Skateboards
Rollerblades and skateboards are not to be used or worn inside campus buildings or on indoor and outdoor basketball and tennis courts. High paced speed skating is not allowed on campus due to the density of pedestrian traffic.
"Trick" or "stunt" skating is not permitted on campus. Skating is not permitted on: gazebos, benches, ramps, steps, concrete planters, concrete walls or railings.
NO ONE is permitted to be on the roof of any campus facility. Students violating this policy will be subject to suspension.
Room assignments and changes are to be approved by the Office of Student Affairs. For information regarding the room change process, students should contact a residence life staff member or the Office of Student Affairs. Any student moving to a different room without official permission will be subject to a $100 fine and disciplinary action.
Room Damage Policy
Students residing on The University of Findlay campus are responsible for all University-owned furnishings in their rooms. The Office of Student Affairs will bill a student’s account for damages beyond the normal wear and tear discovered during and/or at the end of the academic semester.
Damages to University property located in common areas will be charged to the student(s) responsible for the damage. In the event that individual responsibility cannot be determined, damage charges will be divided equally among all occupants of the living area where damage occurred.
Room Inspection and Entry
The University of Findlay reserves the right to have staff members enter student rooms without notice to perform job-related duties, safety inspections, or to investigate possible violations.
Lounges/lobbies and other common areas in campus living units can accommodate small social activities. All activities held in these areas must be planned and supervised by residence life staff, and a facility use permit form must be submitted and approved through the Director of Facilities Scheduling and Events in the Alumni Memorial Union: 419-434-6942.
Solicitation and Canvassing
Solicitation/canvassing by or on behalf of any entity external to the University is expressly prohibited in and on all University-owned or -controlled properties. University offices or personnel wishing to solicit/canvass either on or off campus must contact the Office of Advancement directly to secure permission. Registered Student Organizations or students wishing to solicit/canvass on or off campus must contact the Student Activities Office directly and submit a detailed request. For fundraising events, a Fundraiser Permit Form must also be submitted for consideration. If a request is approved, the Registered Student Organization or student may solicit/canvass according to the stipulations stated in the approval. Since The University of Findlay is a non-partisan institution, requests to canvass for a political organization, a candidate, or a ballot issue will not be approved. Additionally, all voter registration activities will be coordinated by the Office of Student Affairs and facilitated in a non-partisan manner by the Student Government Association. Therefore, outside groups shall not be permitted to conduct voter registration events on University-owned or-controlled properties.
Space heaters are not permitted.
Students may only store items in their student room. The University does not provide any additional free storage space for personal belongings, and all furniture present in a student room is required to remain there. Rental garages are available through the UF Physical Plant Office. Students interested in this should contact the Physical Plant at 419-434-4544 for availability and pricing.
Formal written student concerns and complaints shall be filed with the Oiler Success Center. The University of Findlay will maintain a log of these concerns and complaints and their disposition. Records will be limited to complaints or concerns made formally in writing, signed by the student and addressed to the administrative office named above.
The Student Concern/Complaint form can be found here
Student rooms are equipped with telephone lines, which enable students to call on or off campus. All rooms are equipped with one phone jack. Students have the option of either bringing their own telephone to campus or borrowing a phone from the University. Telephones are available from Information Technology Services; damage deposit is required. The damage deposit will be refunded providing there is no damage to the telephone. Each student is assigned an access code permitting him or her to dial off campus. This code serves as a billing number for all phone calls made by the student.
Long-distance calls may also be placed on pay telephones. Students are expected to observe good telephone etiquette at all times, limiting calls to not more than 10 minutes.
Students opting to use a personal cell phone instead of the student room phone must provide that number to the Student Affairs Office so they may be contacted in the event of an emergency.
Tobacco use (smoking or chewing) is not permitted in campus buildings including campus living units.
Residents are expected to help keep their bathrooms and common areas clean. Personal trash is to be disposed of in dumpsters located in various areas on campus. Students who dispose of personal trash in restrooms or common areas will be subject to a $30 fine and disciplinary action.
Students of the opposite sex are prohibited from entering campus living units except during visitation hours. Those hours are:
Sunday through Thursday - 9 a.m. to 12 midnight;
Friday and Saturday – 9 a.m. to 2 a.m.
Exceptions to the above guidelines: 24-hour visitation is in effect every day of the week in residence hall lounges and living rooms of resident director rooms, special-interest houses, group houses, cottages, fraternities, sororities, and townhouses. Persons visiting one of these areas after 12 midnight on Sunday through Thursday and after 2 a.m. on Friday and Saturday must stay in the 24-hour visitation area and must be escorted by a resident as they enter and exit the facility. Students and/or their guests are not permitted to sleep in the 24-hour visitation areas.
Campus living unit visitations are subject to the following rules and regulations:
1. Visitors not attending Findlay must be at least 18 years of age (unless they are an immediate relative of a resident). These persons must be able to show proof of their age by a driver's license, ID, or selective service card.
2. Restrooms on residence hall floors are not to be used by members of the opposite sex.
3. Visitation is under the supervision of residence life staff of each campus living unit.
4. Roommates must be in agreement about visitors to the room so that the individual rights to privacy are respected.
5. Students violating visitation hours will be subject to disciplinary action. Exceptions may be made by Student Affairs or a resident director only, and written authorization must be obtained in advance.
6. Students are responsible for the actions of their visitors.
7. If a visitor in a student room or in a residence hall lounge or living room of a special-interest house, group house, fraternity, sorority, or townhouse is disruptive to other residents in any way, staff may ask the visitor to depart immediately.
Since The University of Findlay is a non-partisan institution, requests to canvass for a political organization, a candidate, or a ballot issue will not be approved. Additionally, all voter registration activities will be coordinated by the Office of Student Affairs and facilitated in a non-partisan manner by the Student Government Association. Therefore, outside groups shall not be permitted to conduct voter registration events on University-owned or-controlled properties.
Wall and Door Decorations
Tape and thumbtacks used on walls or ceilings of rooms do permanent damage to the room and are not permitted. A special non-glue substance is available for use with posters on walls.
Possession or use of firearms, air guns, pellet guns, paint ball guns, explosive devices, and materials used to construct weapons, or any item considered a deadly weapon is not permitted in any University facility or on any University-owned or -controlled property. Students who hunt must make arrangements to store their weapons off campus.
Window and Door Displays
The displaying of items which are inconsistent with the mission and goals of The University of Findlay, in campus living unit windows and on room door exteriors, is prohibited. Such items include, but are not limited to, beer cans, liquor bottles, profanity, obscene pictures, stolen property, material that denigrates a particular group of people, and any other items that may be deemed offensive to others. The Office of Student Affairs and residence life staff members shall have the authority to require a resident to remove items from windows and door exteriors that are deemed inappropriate.