​University Policies​​​​​​​

 

Policies, rules, and regulations have been established to support and promote an optimal living/learning environment across campus. Students are responsible for becoming familiar with all of these published statements and for observing them as they live on-campus, attend class, or participate in any University related activity. As members of this community, students have a right and a responsibility to question other students when policy violations are observed. Failure to follow these policies can endanger personal safety and the safety of others. In addition, students who do not follow these policies may​ be infringing on the rights of other students. When policy violations do occur, students found responsible may be subjected to sanctions that may include but are not limited to: assignment of probation status, monetary fine, community service, restitution, counseling, restriction in campus access, and/or participation in additional educational activities. The following policies apply to all University of Findlay students and are in effect at all times. This includes all break periods. Additionally, these policies apply to all University-controlled and -owned property. 

  

Alcohol Policy for Students and Student Organizations

  

Alcoholic beverages are not permitted on University-owned or –controlled properties or at functions sponsored by The University of Findlay off campus. Students violating this policy may be suspended from the University.

 

Any students who, in the judgment of the administration, show definite evidence of intoxication or who have possession of alcoholic beverages on University-owned or -controlled property will be subject to judicial action that may include one or more of the following: a monetary fine, probation status, counseling, community service, restitution, restriction in campus access, suspension or dismissal. This also applies to the possession of empty alcohol containers, or "empties" used for any purpose, including decoration.

  

Since alcohol is not permitted on University owned or controlled properties, all students present where an alcohol violation occurs are subject to disciplinary action regardless of age. In University Townhouses, Cottages, Special-Interest Houses, Group Houses, and Fraternity and Sorority Houses, all residents can be held responsible for alcohol violations occurring anywhere in the unit.

  

All student organizations of The University of Findlay that violate the alcohol policy are subject to the following sanctions:

  

First Violation - Two years of disciplinary probation* and a $1,000 fine for the organization.

 

Second Violation - (while on probation) Extension of probation* for one year, a $1,500 fine for the organization, and possible loss of University recognition as an organization.

 

Third Violation - Automatic loss of recognition by The University of Findlay.

 

*Probation terms for student groups will vary based on the type and severity of the violation, and The University reserves the right to assign probation terms as it sees appropriate. 

 

Appliances

 

Students are permitted to have small refrigerators (6.0 cubic feet maximum), small microwave ovens, and other small appliances. As a fire safety precaution, the University requires that small appliances such as curling irons, hair dryers, and coffee makers have an auto-shutoff feature. Additionally, UL approved power strips that stop the flow of electricity when overloaded must be used when connecting appliances to room outlets. Appliances with open heating elements (e.g. toasters, space heaters, miniature stoves) pose fire hazards and are not permitted. Air conditioners of any kind (window or portable) are not permitted in student rooms.

  

​Bed Bunking
 

All student rooms are furnished with stackable/loftable furniture. A pamphlet offering ideas on how to arrange the components of the loft furniture may be obtained from the residence life staff. Only the components of this loft system (supplied by the University) may be utilized in the configuration of a loft/bunk. No other materials may be attached to the furniture components or used as part of a loft/bunking configuration.

  

Bicycles, Mopeds, Motorcycles, Rollerblades, Segways, Skateboards ​
 

Bicycles are permitted on University sidewalks and pathways, but must be operated safely and must yield to pedestrians at all times.  Bicycles are not allowed in any campus building or living unit. Bicycle racks have been provided throughout campus to provide a place for students to secure their bicycles. Bicycles chained or locked to trees, lamp posts, railings, parking signs, benches, inside buildings, or anywhere other than the provided bike racks will be removed and placed in Security storage. The University assumes no responsibility for locks being cut due to improper placement of bicycles. Bicycles not claimed within 30 days will be forfeited. Furthermore, the University assumes no responsibility for bicycles stolen or damaged while on campus property.


​Motorcycles and mopeds are restricted from all sidewalks and pathways on University property, and are not allowed in any campus building or living unit.


Roller blades and skateboards are not to be used or worn inside campus buildings or on indoor and outdoor basketball and tennis courts. High paced speed skating is not allowed on campus due to the density of pedestrian traffic. "Trick" or "stunt" skating is not permitted on campus. Skating is not permitted on: gazebos, benches, ramps, steps, concrete planters, concrete walls or railings.


Segways and Other Power-Driven Mobility Devices are not allowed in UF facilities, and are restricted from all sidewalks and pathways on University property unless as a mobility device by people with disabilities.

Candles and Incense 

Open flames, including the burning of candles and incense, are strictly prohibited. Candle warmers are permitted, but must be located in the open areas of a room, away from flammable items.
 

Ch​eck-in/Check-out 

 

Upon check-in each student will be required to complete a room condition inventory form to verify the condition of all University property. Residents of townhouses, cottages, and group houses will be required to complete an inventory of all common areas (kitchen, living room, etc.). Any damages to University property will be noted on the room condition form at the time of check out, and residents will be billed accordingly. In order to check in or out of a room, the student must contact a residence life staff member, receive approval from the Division of Student Affairs, and follow all procedures. Failure to follow proper check-in or checkout procedures will result in a $50 fine for each occurrence (this includes failing to complete room condition inventories and common area inventories).  

  

Coha​bitat​ion

 

Cohabitation (a living arrangement in which an unmarried couple, either opposite gender or same gender, lives together) is not permitted at any time in on-campus housing locations.
 

Comp​lying With Requests

 

Any student or guest of The University of Findlay is obligated to follow directions given by University faculty or staff members in performance of their duties. This includes student employees (e.g. Resident Directors, Resident Assistants, etc.) who are carrying out their assigned duties. Failure to do so may result in suspension or dismissal.


 

Concerns/Complaints 
 

Formal written student concerns and complaints shall be filed with the Oiler Success Center. The University of Findlay will maintain a log of these concerns and complaints and their disposition. Records will be limited to complaints or concerns made formally in writing, signed by the student and addressed to the administrative office named above.


 
The Student Concern/Complaint form can be found here​. ​​
  

Cooking

 

The use of a microwave oven or other non-open flame/heating element appliance for the warming of food is the only cooking permitted within a student room (see appliances section).

  

Damage to University Property in Common Areas of Living Units

 

Common area damages (which include all areas outside student rooms) may be charged to the residents of the respective residence hall/house/townhouse/cottage unless the person(s) responsible for the damage is (are) identified.

 

Disc​iplinary Fines 
 

Fines may be assessed for the behaviors listed below. These fines are in addition to restitution and other sanctions that may result from disciplinary action. Other sanctions may include but are not limited to: assignment of probation status, community service, restitution, counseling, restriction in campus access, restriction of participation in additional educational activities, and/or suspension. The fines are designed to provide deterrents to prospective violators, and to assign accountability to actual violators. The violations in the following list represent behaviors that contradict the mission of the University and often result in damage to University property or hazards to individual safety. This list is not exhaustive, and may be amended at the discretion of Student Affairs.

  
  • Moving or tampering with a fire extinguisher $100

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  • Discharging a fire extinguisher $200

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  • Pulling a false fire alarm $250

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  • Tampering with safety equipment (e.g. Blue Light Phones, security cameras, etc.) $100-200

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  • Misuse of University telephone system (e.g. unauthorized use of an access code, telephone harassment, obscene greetings or messages on voice mail, etc.) $100-300

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  • Misuse of University campus computer network (e.g. unauthorized use of passwords, e-mail harassment, unethical conduct, computer lab violations, etc.) $100-300

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  • Propping fire or entrance/exit doors open $50

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  • Violation of cafeteria rules and regulations $25-150

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  • Entering a prohibited or closed area on campus (e.g. roof, closed building, etc.) $100

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  • Tampering with or defacing University property $50-200

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  • Failure to follow proper check-in/check-out or room change procedures $50-100 per violation

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  • Theft $100-500

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  • Violation of alcohol/drug policy $100-500

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  • Removing furniture from lounges or student rooms $50

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  • Smoking in campus buildings $30

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  • Unsafe bunking or lofting of bed $50

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  • Destruction of personal or University property $250

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  • Failure to comply with a directive of a University official or harassment of a University official $50-200

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  • Violation of window/door display policy $25-50

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  • Violation of hazing policy (any student organization) $1,000

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  • Violation of alcohol policy (any student organization) $1,000- 1,500

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  • Failing to dispose of personal trash properly $30

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  • Pets in campus living units (per day) $20

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  • Providing false information to a University staff member $100

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  • Possession of a weapon (subject to suspension) $200

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  • Violation of offenses listed in the Student Rights and Responsibilities statement, Article VII, number 2, items a-n in lieu of suspension or dismissal $100-500

 

Drug​s 


 

The University of Findlay recognizes that the sale, possession, or use of central nervous system stimulants and depressants, narcotics, and hallucinogenic drugs is incompatible with state and federal law. Findlay is also aware of considerable medical evidence that the use of drugs of this kind, except under medical supervision, may induce physical and emotional dependence on their use and that such use may be dangerously harmful to the student user and may seriously jeopardize the student's performance in college.

 

Considering these facts, The University of Findlay will not permit the unlawful possession, use, or distribution of marijuana, narcotics, barbiturates, amphetamines, prescription drugs, hallucinogenic drugs, and/or any other illegal substances. Violators of this policy will be subject to suspension from Findlay.

 

Aware of the complexity of the drug problem and the personal difficulties it may cause, Findlay provides counseling through Counseling Services and Health Services for persons who wish to resolve their problem on a voluntary and confidential basis.

  
The University of Findlay's Drug Prevention Program information can be found here.
  

Extension ​Cords​

 

Lightweight household extension cords (#14 gauge or smaller) without over load protection are not permitted at any time. UL-approved power strips with 15 amp overload protection are the only extension cords permitted on campus.


 

FERPA (Family Educational Rights and Privacy Act)​​ Information

 


Fire Drills and Safety Equipment 

Every student must vacate a building during fire drills. The proper procedures for each floor and house will be explained at the beginning of the school year.

No false fire alarms or tampering with the fire-fighting equipment will be tolerated. Students violating this regulation shall be subject to suspension.

 

Fireworks/Flammable Mat​erials 


 

No fireworks or flammable materials (e.g. gasoline, kerosene) shall be allowed in any campus facility or on any campus grounds. Students violating this regulation shall be subject to suspension.


 

Fundraising 


 

Student organizations may raise funds for their group’s University club account by following the guidelines indicated on the UF Fundraising Policy and Permit Form 7-11.pdfUF Fundraising Policy and Permit Form 7-11.pdf.

 

Since it is the responsibility of the Office of Advancement to work with area businesses and individuals to secure donations, sponsorships, products and gifts-in-kind for the University, student organizations may not approach any business or individual with a request for donations, sponsorships, services, products, or gifts-in-kind until a completed Fundraiser Permit Form is submitted to the Student Activities Office for review, and official approval is granted. 

Only two fundraising events may run concurrently each day. The maximum time any one fundraising event can run is five consecutive days. Fundraiser permit forms may only be submitted when fall and spring semester classes are in session. Permit requests submitted prior to the start of a semester cannot be approved until classes begin. 

Student groups failing to adhere to established fundraising guidelines stated herein will have the following sanctions imposed: 

 

• 1st violation – all donations must be returned to the donors and the student group will be placed on warning status. 

 

• 2nd violation – all donations must be returned to the donors and the student group will move to probation status. 


 

• 3rd violation – all donations must be returned to the donors and the student group’s University Charter will be revoked for one year. 


 

• 4th violation – all donations must be returned to the donors and the student group’s University Charter will be permanently revoked. 

Please note: If monetary donations cannot be returned to individual donors, the funds will be deposited to the Campus Programming Board account to be used in support of campus programming. 

I. DEFINITION: A fundraising activity is an attempt by the members of a student organization to raise money for its own purpose. 


 

A. Appropriate fundraisers are programs or sales in which a service, product or form of entertainment is provided by the members of the organization (e.g. car wash, t-shirt sale, Valentine's Day message sale, flower sale, bake sale, etc.). 


 

B. Raffles may not be held by student organizations because state law requires that any organization or club holding a raffle must have 501(C) (3) tax exempt status. No organizations or clubs are permitted to utilize the University’s 501(c) (3) status. 


 

C. Student organizations wishing to solicit off campus businesses or organizations must submit a detailed proposal that includes the names of the businesses or organizations to be solicited. This should be attached to the fundraiser permit form when submitted. This will then be reviewed by Student Activities and Development to determine if approval is appropriate. 

II. PROCEDURES: The following action steps should be completed at least two weeks prior to the event.

 

A. A Fundraiser Permit Form must be completed and submitted to the Director of Student Activities, and the fundraising activity may not begin until the Director of Student Activities gives official approval. The Fundraiser Permit Form (on the back of this page) is available in the Student Activities Office, the Student Government Office, and online. If the online form is used, please print it on goldenrod colored paper prior to submitting it. 


 

B. A Permit for Use of Facilities Form must be submitted after approval of the Fundraiser Permit Form. 

 

C. If food or any food service materials are required for an on-campus fundraiser, arrangements must be made with Sodexo at Ext. 4542. 

III. APPROVAL: Fundraisers will only be approved when all University policies and procedures are properly followed. 

 


A. The Director of Student Activities reserves the right to deny a fundraising request or cancel a planned fundraiser if a student organization fails to adhere to all University policies and procedures (http://www.findlay.edu, keyword – policies). 

 


B. Once a decision is rendered regarding a fundraising request, a copy of the form with the decision noted will be sent to the student organization mailbox. 
 

Ga​mbling 

 

Gambling in any form is prohibited. Students violating this regulation shall be subject to suspension.


 

Guests 


 

Guests of the same sex are permitted as long as all roommates are in agreement and visitation policies are not violated. A guest who stays in a room more than a total of five nights in any given semester may, at the discretion of Student Affairs, be assessed room charges. A student who is asked to leave the institution for disciplinary reasons may not be a campus guest without written permission from the Office of Student Affairs. It is the host's responsibility to see that guests observe all campus regulations. The host of any non-University guest is responsible for the behavior of the guest on the campus.

Hazing


All student organizations (Greek and non-Greek) are subject to the UF hazing policy listed below: 

Section 2307.44 

Any person who is subjected to hazing, as defined in division (A) of Section 2903.31 of the revised code, may commence a civil action for injury or damages, including mental and physical pain and suffering, that result from the hazing. The action may be brought against any participants in the hazing, and the organization whose local or national directors, trustees, or officers authorized, requested, commanded, or tolerated the hazing, and any local or national director, trustee, or officer of the organization who authorized, requested, commanded, or tolerated the hazing. If the hazing involves students in a primary, secondary, or post-secondary school, university, college, or any other educational institution, an action may also be brought against any administrator, employee, or faculty member of the school, university, college, or other educational institution who knew or reasonably should have known of the hazing and who did not make reasonable attempts to prevent it and against the school, university, college, or other educational institution. If an administrator, employee, or faculty member is found liable in a civil action for hazing, then not withstanding Chapter 2743 of the revised code, the school, university, college, or other educational institution that employed the administrator, employee, or faculty member may also be held liable. 

The negligence or consent of the plaintiff or any assumption of the risk by the plaintiff is not a defense to an action brought pursuant to this section. In an action against a school, university, college, or other educational institutions, it is an affirmative defense that the school, university, college, or other institution was actively enforcing a policy against hazing at the time the cause of action arose. 

Section 2903.31 

A. As used in this section, "hazing" means doing an act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes mental or physical harm to any person. 

B. 1. No person shall recklessly participate in the hazing of another. 

2. No administrator, employee, or faculty member of any primary, secondary, or post-secondary school or of any other educational institution, public or private, shall recklessly permit the hazing of any person. 

C. Whoever violates this section is guilty of hazing, misdemeanor of the fourth degree. 

Any UF student organization or group found responsible for hazing will be subject to a $500 fine, disciplinary action and possible loss of University recognition. 

Ho​using Requirement 


 
A. As a condition of being admitted to The University of Findlay, every full-time undergraduate student who, prior to the start of an academic year, is under the age of 22 and has a class standing of either freshman (0-27 credit hours completed) or sophomore (27.01-57 credit hours completed) must reside in on-campus housing for the entire academic year. Class standing is determined strictly by number of credit hours successfully completed. 
 

B. A student classified as one of the following prior to the start of an academic year is not required to live on campus: junior (57.01-87 credit hours completed), senior (87.01 or more credit hours completed), graduate student, Veteran, married student, part-time student, student age 22 or older, and student commuting from the full-time home of a parent, grandparent, or legal guardian (who live within the 50-mile commuting distance). If a student in this category chooses to live on campus, then he or she is subject to all terms stated in the Housing License Agreement (see section C below). 

 

C. Once a student is assigned to on-campus housing, the Housing License Agreement is in effect for the entire academic year and may only be terminated for the following reasons: the student withdraws from the University; or the student is required to live 30 or more miles away from Findlay in order to fulfill an academic program requirement (e.g. internship). 

 

D. Requests to reside off campus or terminate a Housing License Agreement must be initiated at the Office of Student Affairs. All such requests will be referred to the housing appeals committee for review. Upon review, the committee will render a decision. This decision shall be final and is not subject to appeal. All students will be charged for room and meals until given permission, in writing from the committee, to reside off campus.

 

Meal Plan Participation Requirement​ 

 

A. All freshmen assigned to on-campus housing are required to participate in the full residential meal program regardless of which type of campus housing facility they reside in.

 

B. Any sophomore student who resides in Bare, Deming, Fox, Lovett, Morey, Myers, UF Haven, or UF Village residence halls must participate in the full residential meal program regardless of age.


 

C. Any junior, senior, or graduate student who resides in Bare, Deming, Fox, Lovett, Morey, Myers, UF Haven, or UF Village residence halls must participate in the meal program regardless of age, but may choose between the full residential meal program or the Arch meal program.


 

D. Any sophomore, junior, senior, or graduate student who resides in a non-residence hall campus living unit (e.g. house, townhouse, cottage, or apartment) has the option to participate in either the full residential meal program or the Arch meal program, but is not required to do so.​

 

Housing Policy for Students with Disabilities 


 

The Office of Disability Services, along with the Office of Student Affairs, will work to ensure the provision of accessible on-campus housing for any student diagnosed with a disability (and registered with the Office of Disability Services). If, in the opinion of the University, a student’s disability requires being housed in a single room, the extra fee for a single room will be waived, and the standard room rate will be charged.

 

Please notify the Office of Student Affairs (in writing) of a special housing request at least three months prior to the beginning of the semester in which the accommodation is needed. Although requests submitted after this deadline will be considered, accommodation options will decrease as the beginning of the semester arrives.

 

Identification Cards 


 

Upon registration for the first semester of attendance at The University of Findlay, each student is issued an Oiler OneCard. The card admits students to athletic events and campus activities and may be used to assist in cashing checks and checking materials out of the library. The Oiler OneCard should be carried at all times. A $30 fee is charged (payable at the Business Office) for replacement of a lost Oiler OneCard.

 

Insurance


 
The University of Findlay does not provide insurance to cover students' personal possessions. It is suggested that students consider extending parents' homeowner's policy to cover personal effects. The University is not liable for damage to or theft of personal property, regardless of cause.

 

A year-round health insurance program may be purchased through the University. Students are responsible for hospitalization and medical care other than the first aid offered by the University nurse.


 

Keys 


 

All keys issued to students at check-in must be returned upon time of checkout. A $40 charge per key will be assessed for failure to return keys at checkout.


 

A student who loses a key must report this to his or her resident assistant, resident director, or the Office of Student Affairs. The staff member will complete a maintenance request asking that the lock on the room door be changed and that a new key be issued. Once Physical Plant changes the lock, the student can pick his/her new key up by contacting Security at 419-434-4799. The student's account will be billed $40 for this service.


 

Any student who is locked out of his or her room may go to his/her resident director, resident assistant, or Security to have his or her door unlocked. A $2 charge will be assessed to the student for each occurrence between the hours of 8 a.m. and 12 midnight. A $4 charge will be assessed to the student for each occurrence between the hours of 12 midnight and 8 a.m.

To help maintain a safe environment, students should refrain from giving/loaning their on-campus housing keys to anyone.


Laundry


 

Laundry facilities located in on-campus housing living units may only be used by students residing in those living units.  Non-residents may not use these facilities.  The University of Findlay is not responsible for articles left unattended in a laundry room.  Articles left in a washer/dryer may be removed.  Laundry from the equestrian farms (horse blankets, horse pads...) should be done at the farms, and may not be done in the laundry facilities located in the living areas on-campus.


 
Lighting

 

Portable incandescent, fluorescent, and halogen (with protective grill) lights are permitted in student rooms.


 

Lost and Found 


 

Lost and found articles are turned in and claimed at the Security Office in Lovett Hall.


 

Lounges and Furnishings 


 

Furniture located in common areas and student rooms cannot be removed. Lounge furniture is designed for lounge use only. Students who remove furniture from its designated lounge or student room are subject to disciplinary action and a $50 fine.


 

M​ail 


 

Students residing on-campus receive their mail at Postal Services located on the ground floor of Old Main.  Each residential student is assigned a mailbox that they retain for as long as they reside in on-campus housing. 


 

Maintenance Request


 

When something in a room or living unit needs to be repaired, students should contact a residence life staff member and request that a work order be submitted to the Physical Plant. If it is an emergency situation, students may contact Physical Plant at 419-434-4544 Monday through Friday between the hours of 8 a.m. and 5 p.m. On Saturday, Sunday, or after 5 p.m., students may report emergency maintenance situations to Security at 419-434-4799.


 

Mot​or Vehicles

 

Students are permitted to bring motor vehicles to campus, but they must be registered through the Security Office. To drive or park on campus, commuting students must also register their vehicles. Faculty/Staff must park in yellow spaces, Commuters must park in green spaces and Residents must park in white spaces. Students violating parking and/or traffic regulations on campus are subject to disciplinary action, which may include but is not limited to probation status, monetary fine, and/or loss of the privilege of having a vehicle on campus.  For complete parking policies information, please visit the Safety and Security portion of the UF website.

 

Noise 


 

Radios, stereos, televisions, musical instruments, and etc. are to be kept at a low volume at all times. If noise from a particular room is deemed to be too loud, residents of that room will be asked to reduce the noise level and may be subject to disciplinary action.


 
Quiet hours are from 10 p.m. to 10 a.m., Sunday through Friday. On Friday and Saturday nights, quiet hours are from 12 midnight to 10 a.m. The expectation of exercising common courtesy is in effect 24 hours a day.
 

The playing of sports in campus living units is not permitted.

 

Playing music or other amplified sound out windows is not permitted at any time.

 

Non-Discrimination, Anti-Harassment, and Hostile Campus Environment Policy


The University strives for an environment in which all individuals are treated with respect and dignity.  Each individual has the right to study and work in an atmosphere which promotes equal opportunities and prohibits discriminatory practices and harassment based upon age, race, ethnicity, national origin, color, religion, gender, handicap, sexual orientation, genetic information, veteran or military status and physical or mental disabilities.  Harassment of any kind, whether verbal, physical, or environmental, is unacceptable and will not be tolerated.


The University does not engage in discrimination in its programs, activities and policies against students, employees or prospective employees. The University prohibits and will not tolerate any such discrimination or harassment at its facilities, programs and activities.


I. Definition of Harassment


This policy prohibits sexual harassment and harassment on other protected bases. For purposes of this policy, harassment is defined as unwelcome or unwanted conduct of an offensive nature (whether verbal, visual, or physical) when: (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or academic status; (ii) submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individual; or (iii) such conduct has the purpose or effect of unreasonably interfering with an individual's enjoyment of the University environment or work or academic performance or creating an intimidating, hostile or offensive working or learning environment.


Examples of harassment include, but are not limited to:  unwanted sexual advances; demands for sexual favors in exchange for favorable treatment or continued employment or work or academic status; repeated jokes which include offensive references to age, disability, national origin, race, religion, or gender; unwelcome flirtations, advances, or propositions; verbal abuse of a sexual nature; graphic, verbal commentary about an individual's age, disability, national origin, race, religion, gender, body, sexual prowess, or sexual deficiencies; leering; whistling; touching; pinching; assault; coerced sexual acts; suggestive, insulting, threatening, or obscene comments or gestures; gossip; bullying; dissemination or display in the workplace or learning environment of objects, written materials, or pictures which include offensive references to age, disability, national origin, race, religion, sexual orientation, genetic information, veteran or military status, or gender; asking questions about sexual conduct; racial or ethnic slurs or epithets.


Conduct that occurs away from the University can still affect the University community. Accordingly, the definitions and examples of harassment apply to conduct during working hours and non-working hours, including University-sponsored programs, seminars, conferences, business trips or business related social events, and conduct that occurs directly or indirectly via telephone or other electronic communication through the internal or external mail system (including e-mail) and other forms of communication. Additionally, this policy extends to members of the University community whether on or off campus. This includes, but is not limited to conduct which may occur on professional practice assignments, clinical assignments, while attending activities or events as a representative of the University, while representing the University in the community or at a University sanctioned or sponsored event. It also includes off-campus activities that are connected to the educational process of the University. 


II. Individuals Covered Under the Policy


These policies apply to all faculty, staff and students and prohibit harassment, discrimination and retaliation. These polices also apply to all others who come into contact with the University. That is, visitors, vendors and others are expected to engage in behavior that is consistent with our expectations of respect and dignity and are similarly to be treated in an appropriate manner. Conduct prohibited by these policies is unacceptable on all University-related business or activities, whether on the University campus or off-campus.


The University also prohibits retaliation against any individual who reports discrimination or harassment, or participates in an investigation of such reports. Retaliation against an individual for reporting harassment or discrimination, or for participating in an investigation of a claim of harassment or discrimination is a serious violation of this policy and, like harassment or discrimination itself, will be subject to disciplinary action. 


III. Reporting a Complaint


The University encourages all individuals who believe they are being harassed to firmly and promptly notify the offender that his or her behavior is unwelcome.  The University does, however, recognize that, in some instances, power and status disparities between the alleged harasser and the individual may make such a confrontation impossible.  In the event that such informal, direct communication between individuals is either ineffective or impossible, the following steps should be followed in reporting a harassment complaint.  A complaint may be filed by one experiencing or witnessing harassment.



1. Notification of Complaint


An individual who believes that he or she have been subjected to harassment should promptly report the incident to the Director of Human Resources or the Title IX Coordinator. The University also has a Harassment Hotline. The number is 419-434-6777; your call will be answered confidentially and directed to the appropriate area for help. If you are in immediate danger, security will be notified.


The University encourages prompt reporting of complaints so that rapid response and appropriate action may be taken. Individuals should make every effort to report complaints as soon as possible, within six months of the conduct at issue. Please note that the six month time frame for reporting harassment complaints does not relieve an individual from the requirement of filing a charge of discrimination within the statutory time frame applicable to the Ohio Civil Rights Commission, the Equal Employment Opportunity Commission, or any other external agencies if the individual chooses to file with those agencies. Delays in reporting of complaints will not in and of itself preclude the University from taking remedial action.


The Director of Human Resources or the Title IX Coordinator and/or their designees are the only members of the University community who are authorized to act upon, investigate and recommend sanction or discipline for violations of this policy. Other faculty or staff receiving complaints of harassment prohibited by this policy must immediately forward them to the Director of Human Resources or the Title IX Coordinator.


2. Protection Against Retaliation


The University will not in any way retaliate or permit retaliation against any individual who makes a good faith report of harassment or who assists or cooperates in a harassment investigation.  Retaliation is a serious violation of this harassment policy and should be reported immediately.  Any person found to have violated this policy by retaliating against another individual for making a report of harassment or for assisting or cooperating in the investigation thereof will be subject to the same disciplinary action provided for harassment offenders.


3. Investigating the Complaint


Any allegation of harassment brought to the attention of the University will be thoroughly and promptly investigated. Confidentiality will be maintained where possible throughout the investigatory process to the extent practical and appropriate under the circumstances. The identity of the complainant will be made known to those involved in the incidents under review, however, so that the matter can be addressed most directly and effectively.


4. Resolving the Complaint


Upon completing the investigation of a harassment complaint, the University will communicate its findings and intended actions to the complainant and the alleged harasser. If the individuals involved are students, communication of the final disposition shall be subject to the Family Educational Rights and Privacy Act. 


If the investigation finds that harassment occurred, the harasser will be subject to appropriate disciplinary sanctions, as listed below.  The complainant will be informed if disciplinary action is taken.


If the investigation determines that no harassment has occurred, this finding will be communicated to the complainant in an appropriately sensitive manner.


IV. Disciplinary Sanctions


Employees found to have engaged in misconduct constituting harassment will be disciplined, up to and including termination. Students found to have violated this policy will be disciplined up to and including expulsion. 


Any complaint determined to be intentionally dishonest or made maliciously without regard for the truth shall be considered misconduct and will subject such complainant to disciplinary action. 


Appropriate actions will be determined and within the sole discretion of the Director of Human Resources and/or the Title IX Coordinator. In addressing incidents of harassment, the University’s response, at a minimum, will include reprimanding the offender and documenting the occurrence in the appropriate file.  Additional actions may include: referral to counseling, withholding of a promotion, demotion, reassignment, temporary suspension without pay, or termination of employment. Discipline imposed will become part of an accused employee’s personnel records or an accused student’s student records. 


Although the University’s ability to discipline a harasser not directly related to the University is limited by the degree of control, if any, that the University has over the alleged harasser, any individual who has been subjected to harassment by such an individual should still file a complaint and be assured that the University will take those actions it deems appropriate in an attempt to bring such harassment to an end.


The University complies with the requirements of Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in all programs and activities receiving federal financial assistance. To ensure compliance with Title IX, the University has designated the Title IX Coordinator and the Office of Human Resources as the contacts responsible for developing, adopting and making this policy available to the University community. The Title IX Coordinator shall coordinator compliance requirements with all University departments, as appropriate.


For information or for filing complaints regarding Title IX compliance and complaint procedures, contact the University's Title IX Coordinator.

 

Pets

 

P​ets are only permitted in on-campus residences as guide animals for the physically challenged. Non-dangerous fish are the only exception to this policy. Aquariums not exceeding twenty (20) gallons in size are permitted provided that fish are the only inhabitants. A UL-approved power strip must be used to connect to the power source within the residence. Electrical aquarium accessories must be unplugged during extended vacation periods, such as Christmas break. If any unauthorized pet is kept in an on-campus residence, disciplinary action will be taken, which may include a monetary fine and/or disciplinary probation.


 

Physical Violence 


Attempting or committing physical violence will not be tolerated. Students violating this regulation shall be subject to suspension. Individuals subjected to any act of violence should immediately report the incident to a residence life staff member, Security, and/or the Office of Student Affairs.


 

Publicity Posting on Campus


FLIERS/POSTERS - MUST BE APPROVED AND STAMPED BY THE FACILITIES OFFICE

  • Size - 8 1/2” X 14” max unless professional printed posters
  • Posted on designated bulletin boards only with staples (no glue, tape or thumbtacks)


o AMU - 1 (Facilities will hang)

o BCHS - 1 (across from BCHS 100)

o Brewer/Frost - 2 (at bottom of steps by Malcolm Lecture Hall and 2nd floor hallway)

o Egner - 2 (basement)

o Croy Gym - 1 (1st floor lobby)

o Old Main - 2 (by mailboxes)

o Henderson - 1 (Facilities will hang)

o Shafer Library - 3 (one on each floor)

o WTS - 2  (student lounge and by 2nd floor office complex)

o Davis St. – 4 (south lobby entrance; top of stairs of the southwest stairwell; top of stairs of the northwest entrance; west entrance lounge)

o GFAP - 0

o Koehler - 0


  • Mailboxes for campus residents - fliers must be taken to Postal Services for distribution.
  • Residence Halls – fliers must be taken to Student Affairs for RA’s to distribute – 50

o Fliers may NOT to be slipped under or taped to residents’ doors

  • No posting on entry/exit doors unless approved by Facilities and only on the day of the event, in the building where the event is taking place
  • For off-campus student events, postings on entry/exit doors must be approved by Facilities and only hung on the day of the event and only on the doors of the AMU, FRC, Davis St. building and Croy Gymnasium
  • Students/Faculty/Staff wishing to advertise items for sale must submit the advertisement/flier to the Office of Facilities Scheduling and Events. Advertisements will be posted in the basement of Old Main by Facilities. Advertisements posted elsewhere will be taken down.
  • Posting fliers on vehicles parked on UF property is not permitted
  • UF does not permit landlords, housing developments/associations or realty companies to post rental advertisements on campus. 
  • ANY off-campus organization or business wishing to post fliers/posters must receive approval from the Office of Facilities Scheduling and Events prior to doing so.


TABLE TENTS - MUST BE APPROVED AND STAMPED BY THE FACILITIES OFFICE

  • Henderson Dining Hall, 1 side only (78 total)


WINDOWS - MUST BE APPROVED BY THE FACILITIES OFFICE

  • West side of the AMU only
  • Must be done on butcher block paper or poster board
  • Window paint is not permitted


BANNERS - MUST BE APPROVED BY THE FACILITIES OFFICE

  • AMU North and South balconies (must be secured with twine or tacked into tack strips; NO TAPE)
  • Cory Street Gazebo - south side
  • Buford Gazebo - east side facing Koehler
  • Alumni Memorial Union Gazebo 
  • Deming Hall
  • Banners must be made on twin or full flat sheets with the main hem at the top.  

o Banners with glitter will not be accepted.

o Spray painted banners will not be accepted.

  • Banners must be submitted to the Facilities Office 1 work day prior to the scheduled posting; banners are only hung by the Physical Plant Monday–Friday. 
  • Banners may hang for 6 days prior to the event.
  • Banners to be hung outside MUST use water proof paint. If the paint runs, the organization will be billed for the clean-up/damages.


CHALK THE WALK - MUST BE APPROVED BY THE FACILITIES OFFICE

  • Only designated areas may be used for this purpose
  • No chalk permitted on red brick


For more information, questions or locations of bulletin boards, contact the Office of Facilities Scheduling and Events at: 1-800-472-9502 ext.6942. 



Refund Policy for Room and Board

 

Room and board charges are refunded according to the following schedule. The student must officially check out of the room before any charges will be refunded. To officially check out, a student must receive permission from the Student Affairs Office, contact a residence life staff member to schedule a check-out time, sign a room condition form after the staff member inspects the room, return all keys, and remove all personal belongings from the room. 

 

During the first calendar week 90% 

 

During the second calendar week 75% 

 

During the third calendar week 60% 

 

During the fourth calendar week 45% 

 

During the fifth calendar week 30% 

 

During the sixth calendar week 15% 

 

After the sixth calendar week 0% 

 

If a student is dismissed or suspended for disciplinary reasons, no cancellation of charges will be made regardless of the time the dismissal takes place. 

 

Responsibility 


 

Because students have a responsibility to confront others when they are not adhering to the University policies, all students present in a room are responsible for violations occurring in that room. Students are also responsible for the actions of their non-student guests.   


 

Rollerblades and Skateboards

 

Rollerblades and skateboards are not to be used or worn inside campus buildings or on indoor and outdoor basketball and tennis courts. High paced speed skating is not allowed on campus due to the density of pedestrian traffic. 


 

"Trick" or "stunt" skating is not permitted on campus. Skating is not permitted on: gazebos, benches, ramps, steps, concrete planters, concrete walls or railings. 


 

​Roofs 


 

NO ONE is permitted to be on the roof of any campus facility. Students violating this policy will be subject to suspension.


 

Room Change​s 


 

Room assignments and changes are to be approved by the Office of Student Affairs. For information regarding the room change process, students should contact a residence life staff member or the Office of Student Affairs. Any student moving to a different room without official permission will be subject to a $100 fine and disciplinary action.


 

Room Damage Policy 


 

Students residing on The University of Findlay campus are responsible for all University-owned furnishings in their rooms. The Office of Student Affairs will bill a student’s account for damages beyond the normal wear and tear discovered during and/or at the end of the academic semester.

 

Damages to University property located in common areas will be charged to the student(s) responsible for the damage. In the event that individual responsibility cannot be determined, damage charges will be divided equally among all occupants of the living area where damage occurred.


 

Room Inspection and Entry 


 

The University of Findlay reserves the right to have staff members enter student rooms without notice to perform job-related duties, safety inspections, or to investigate possible violations.


 

Social Gatherings


 

Lounges/lobbies and other common areas in campus living units can accommodate small social activities. All activities held in these areas must be planned and supervised by residence life staff, and a facility use permit form must be submitted and approved through the Director of Facilities Scheduling and Events in the Alumni Memorial Union: 419-434-6942.


 

Solicitation and Canvassing


 

Solicitation/canvassing by or on behalf of any entity external to the University is expressly prohibited in and on all University-owned or -controlled properties. University offices or personnel wishing to solicit/canvass either on or off campus must contact the Office of Advancement directly to secure permission. Registered Student Organizations or students wishing to solicit/canvass on or off campus must contact the Student Activities Office directly and submit a detailed request.  For fundraising events, a Fundraiser Permit Form must also be submitted for consideration. If a request is approved, the Registered Student Organization or student may solicit/canvass according to the stipulations stated in the approval.  Since The University of Findlay is a non-partisan institution, requests to canvass for a political organization, a candidate, or a ballot issue will not be approved. Additionally, all voter registration activities will be coordinated by the Office of Student Affairs and facilitated in a non-partisan manner by the Student Government Association. Therefore, outside groups shall not be permitted to conduct voter registration events on University-owned or-controlled properties.​


 

Space Heaters 


 

Space heaters are not permitted.


 

Storage


 
Students may only store items in their student room. The University does not provide any additional free storage space for personal belongings, and all furniture present in a student room is required to remain there. Rental garages are available through the UF Physical Plant Office. Students interested in this should contact the Physical Plant at 419-434-4544 for availability and pricing.

Student Rights and Responsibilities Statement


 


Student Concerns


 
Formal written student concerns and complaints shall be filed with the Oiler Success Center. The University of Findlay will maintain a log of these concerns and complaints and their disposition. Records will be limited to complaints or concerns made formally in writing, signed by the student and addressed to the administrative office named above.

 
The Student Concern/Complaint form can be found here​. ​

 

 

Telephones 


 

Student rooms are equipped with telephone lines, which enable students to call on or off campus. All rooms are equipped with one phone jack. Students have the option of either bringing their own telephone to campus or borrowing a phone from the University. Telephones are available from Information Technology Services; damage deposit is required. The damage deposit will be refunded providing there is no damage to the telephone. Each student is assigned an access code permitting him or her to dial off campus. This code serves as a billing number for all phone calls made by the student.


 

Long-distance calls may also be placed on pay telephones. Students are expected to observe good telephone etiquette at all times, limiting calls to not more than 10 minutes.

 

Students opting to use a personal cell phone instead of the student room phone must provide that number to the Student Affairs Office so they may be contacted in the event of an emergency.


 

Tobacco Policy 


 

Tobacco use (smoking or chewing) is not permitted in campus buildings including campus living units.


 

Trash Policy 

 
Residents are expected to help keep their bathrooms and common areas clean. Personal trash is to be disposed of in dumpsters located in various areas on campus. Students who dispose of personal trash in restrooms or common areas will be subject to a $30 fine and disciplinary action.

 

​Visitat​​ion 

 

Students of the opposite sex are prohibited from entering campus living units except during visitation hours. Those hours are:


 

Sunday through Thursday - 9 a.m. to 12 midnight;


 

Friday and Saturday – 9 a.m. to 2 a.m.


 

Exceptions to the above guidelines: 24-hour visitation is in effect every day of the week in residence hall lounges and living rooms of resident director rooms, special-interest houses, group houses, cottages, fraternities, sororities, and townhouses. Persons visiting one of these areas after 12 midnight on Sunday through Thursday and after 2 a.m. on Friday and Saturday must stay in the 24-hour visitation area and must be escorted by a resident as they enter and exit the facility. Students and/or their guests are not permitted to sleep in the 24-hour visitation areas.


 

Campus living unit visitations are subject to the following rules and regulations:


 

1. Visitors not attending Findlay must be at least 18 years of age (unless they are an immediate relative of a resident). These persons must be able to show proof of their age by a driver's license, ID, or selective service card.


 

2. Restrooms on residence hall floors are not to be used by members of the opposite sex.


 

3. Visitation is under the supervision of residence life staff of each campus living unit.


 

4. Roommates must be in agreement about visitors to the room so that the individual rights to privacy are respected.


 

5. Students violating visitation hours will be subject to disciplinary action. Exceptions may be made by Student Affairs or a resident director only, and written authorization must be obtained in advance.


 

6. Students are responsible for the actions of their visitors.


 

7. If a visitor in a student room or in a residence hall lounge or living room of a special-interest house, group house, fraternity, sorority, or townhouse is disruptive to other residents in any way, staff may ask the visitor to depart immediately. 

 

Voter Registration


 

Since The University of Findlay is a non-partisan institution, requests to canvass for a political organization, a candidate, or a ballot issue will not be approved. Additionally, all voter registration activities will be coordinated by the Office of Student Affairs and facilitated in a non-partisan manner by the Student Government Association. Therefore, outside groups shall not be permitted to conduct voter registration events on University-owned or-controlled properties. 


 

Wall and Door Decorations


 

Tape and thumbtacks used on walls or ceilings of rooms do permanent damage to the room and are not permitted. A special non-glue substance is available for use with posters on walls.  


 

Weapons


 

Possession or use of firearms, air guns, pellet guns, paint ball guns, explosive devices, and materials used to construct weapons, or any item considered a deadly weapon is not permitted in any University facility or on any University-owned or -controlled property. Students who hunt must make arrangements to store their weapons off campus.


 

Window and Door Displays 


 

The displaying of items which are inconsistent with the mission and goals of The University of Findlay, in campus living unit windows and on room door exteriors, is prohibited. Such items include, but are not limited to, beer cans, liquor bottles, profanity, obscene pictures, stolen property, material that denigrates a particular group of people, and any other items that may be deemed offensive to others. The Office of Student Affairs and residence life staff members shall have the authority to require a resident to remove items from windows and door exteriors that are deemed inappropriate.​ 

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