Zoom Cloud Retention Schedule​

Over the last two years, Zoom has played a significant role for students, faculty, and staff across our campus. The number of UF Zoom classes, meetings, and webinars being recorded to Zoom's cloud storage service has increased exponentially and we have reached our contracted storage limitation. 


Effective Tues., Aug. 1, 2023, the University of Findlay will retain Zoom cloud recordings for a maximum of 120 days.  Any recordings older than 120 days (from the recording date) will be set to automatically be deleted from Zoom’s cloud storage service. This Zoom Cloud Retention Schedule is necessary to free up cloud storage capacity to ensure it continues to be available for everyone. 


While it is convenient to use Zoom cloud storage capabilities, it is not considered to be long-term storage. Recordings should be transitioned to appropriate storage and sharing systems such as OneDrive (recommended for archiving purposes), YouTube, Google Drive, or Canvas StudioPlease, plan accordingly to ensure you have an archival process established for videos you want to retain.  


Zoom Cloud Retention Schedule: What does it mean? 

  • 120-Day Limit on Zoom Cloud Storage: Starting Tues., Aug. 1, 2023, Zoom cloud recordings (meetings, classes, and webinars) older than 120 days will automatically be deleted and sent to a Trash Folder.  
  • NOTE: Moving forward, this action will be on a rolling basis and future cloud recordings will be sent to the Trash Folder after they pass the 120 day mark. 
  • Notification: You will receive a reminder message that your recording(s) has been sent to the Trash Folder.  
  • Trash Folder: 120 day old Zoom recordings will be temporarily stored in the Trash Folder and will be available for an additional seven (7) days. 
  • Deleted Zoom Recordings: Once a recording has been moved to the Trash Folder for seven (7) days, it will permanently be deleted. 


What do you need to do next? Start now! 

  • Evaluate Your Videos on the Zoom Cloud: Delete or store videos as appropriate.  
  • Note Any Links or Videos: Links or embeds in your Canvas courses and elsewhere for deleted Zoom cloud videos will result in a "file no longer exists" message.  
  • Evaluate Current Zoom Settings:  Take a moment to review your Zoom recording settings. If you are recording all your meetings or classes by default, consider adjusting this setting.  
    • ​Course recordings can be saved directly in Canvas Studio (see below). 


The following links will supply additional information for saving and storing your Zoom videos: 


If you need assistance migrating Zoom cloud recordings to OneDrive, YouTube, Google Drive, or Canvas Studio please contact Technology Support Services at 419-434-4357 x1 or send an email to [email protected].