Faculty
members may have access to a student file if the student specifically requests
their assistance and grants access to the file. Faculty members may also have
access to academic course-related files created by a student only if all of the
following conditions are met:
1. The file or files are
related to the course requirements of the particular course taught by the
faculty member, and the student is registered for that course;
2. The faculty member
announces, in advance of the access, when that access to the files meeting
Condition 1 will occur;
3. The student
specifically grants permission and access to the faculty member for those files
that meet Condition 1 with the student understanding that not granting
permission and access to the files to be reviewed could have an impact on
his/her grades;
4. The faculty member
will only access programming or programming-related files meeting the above
conditions for the purpose of grading or monitoring the student's progress in
the course, testing course work software to ensure it functions properly or
assist in determining why it malfunctions and maintaining a dialogue with the
student relative to the student's progress in the course.
Access
to student files created by students at any correctional facility must be done
within the confines of each institution and may be limited or changed after
mutual agreement has been reached by the Chief Information Officer, the
Vice President of Academics and the Director of Correctional Education
Programs.