acceptable use policy​

​​A. All users of The University of Findlay’s computing and network resources must comply with the following statements: 


1. Compliance with Law and University Policies 

Users must comply with all federal, state, and other applicable laws; all generally applicable university rules and policies; and all applicable contracts and licenses. Examples of such laws, rules, policies, contracts, and licenses include the laws of libel, privacy, copyright, trademark, obscenity, and child pornography; the Electronic Communications Privacy Act and the Computer Fraud and Abuse Act, which prohibit “hacking”, “cracking”, and similar activities; the university’s policy handbooks; the university’s sexual harassment and non-discrimination policies; and all applicable software license. Users are responsible for ascertaining, understanding, and complying with the laws, rules, policies, contracts, and licenses applicable to their particular uses. 


2. Authorizations 

Users must access only those computing resources they are authorized to use and use them only in the manner and to the extent authorized. This provision applies to digital, printed or written data. Ability to access computing resources does not, by itself, imply authorization to do so. Accounts and passwords may not, under any circumstances, be shared with, or used by, persons other than those to whom they have been assigned. Users who share access to accounts with third parties will be held liable for consequences caused by the third parties’ use of their accounts. 


3. Privacy 

Users must respect the privacy of other users and their accounts, regardless of whether those accounts are securely protected. Again, ability to access another person’s account does not, by itself, imply authorization to do so. Users are responsible for ascertaining what authorizations are necessary and obtaining them before proceeding. 


4. Consumption of Resources 

Access to University computing and network resources is granted for purposes consistent with The University of Findlay’s mission and for limited personal use. Use of IT resources for personal or recreational activities may be limited depending on the capacity of computing and network resources. Users must limit use so as not to consume an unreasonable amount of those resources or to interfere unreasonably with the activity of other users. UF may require users of the resources to limit or refrain from uses of specific resources in accordance with this principle. The reasonableness of any particular use will be judged in the context of all of the relevant circumstances.


5. Non-commercial uses only 

Users must refrain from using computing and network resources for personal commercial purposes. Personal use of university computing resources for other purposes is permitted when it does not consume a significant amount of those resources, does not interfere with the performance of the user’s job or other university responsibilities, and is otherwise in compliance with this policy. Further limits may be imposed upon personal use in accordance with normal supervisory procedures. 


B. Enforcement and Sanctions 


Users who violate this Policy may be denied access to The University of Findlay’s computing and network resources and may be subject to other penalties and disciplinary action, both within and outside of the university. 


Violations will normally be handled through the university disciplinary procedures applicable to the relevant user. For example, alleged violations by students will normally be investigated, and any penalties or other discipline will normally be imposed, by the Office of Student Affairs. The university may also refer suspected violations of applicable law to appropriate law enforcement agencies. 


The University may temporarily suspend or block access to an account prior to the initiation or completion of such procedures when it reasonably appears necessary to do so in order to protect the integrity, security, or functionality of university or other computing resources, or to protect the university from liability. Under carefully arranged circumstances, UF reserves the right to limit access to network resources and to access data stored on university owned systems in order to ensure the stability and availability of network resources for the common good of the university community. 


C. Security and Privacy 


The University of Findlay employs various measures to protect the security of its computing and network resources and of their users’ accounts. Users must be aware, however, that the university cannot guarantee such security. Users should therefore engage in “safe computing” practices by establishing appropriate access restrictions for their accounts, guarding their passwords, and changing them regularly. 


Users must also be aware that their uses of UF’s network resources cannot be considered completely private. The normal operation and maintenance of the university’s computing resources require the backup and caching of data and communications, the logging of activity, the monitoring of general usage patterns, and other such activities that are necessary for the rendition of service. 


The university may specifically monitor the activity and accounts of individual users of university computing and network resources, including individual login sessions, content and communications, without notice, when 


(a) the user has voluntarily made them accessible to the public, as by posting to a web page, public file sharing application, etc.; 

(b) it reasonably appears necessary to do so to protect the integrity, security, or functionality of university or other computing resources or to protect the university from liability; 

 (c) there is reasonable cause to believe that the user has violated, or is violating, this Policy or another written university policy; 

(d) an account appears to be engaged in unusual or unusually excessive activity, as indicated by the monitoring of general activity and usage patterns; or 

(e) it is otherwise required or permitted by law. 


Any such individual monitoring of content or communications, other than specified in “a”, required by law, or necessary to respond to perceived emergency situations, must be authorized in advance in writing or email by a member of the UF senior staff or their designee. 


The university, in its discretion, may disclose the results of any such general or individual monitoring, including the contents and records of individual communications, to appropriate university personnel or law enforcement agencies under the direction of a court of law and may use those results in appropriate university disciplinary proceedings.​