Start of Semester Check List
The start of a new academic year is always very exciting and a little stressful. This detailed guide has been created to serve as a good resource for questions you may have about anything from student finances to how you can update your personal address in Workday. Please read through this guide, download and use the instructions guides that have been created and refer back to this page often throughout the year.
Workday Resources for Students
For assistance navigating tasks in Workday please use the Workday Resources for Students self-service tools. Look for the image above on your Workday home screen on right-hand side in the Applications section. There are instructional videos and visual guides that cover the topics below in this section:
Getting Started
Onboarding & Personal Information
Registration & Holds
Academics, Plans & Academic Progress
Financial Aid & Student Finances
Student Employment
Friends and Family Access to Workday
Workday allows UF students to grant access to their education records, financial aid information, and financial activity online to parents/guardians, also known as Third Parties, in accordance with the Family Education Rights and Privacy Act (FERPA). Access to a student’s records may include viewing grades, current classes, financial account activity, or making a payment.
- For step by step information on how to set up Third Party Access, view the Manage Third-Party Guide.
Manage Third Party Guide.pdf
- For step by step Third Party User information, visit the
Oiler Success Center
- IMPORTANT INFORMATION: If you or your Third-Party User has any questions on Third Party Permissions, please email [email protected] before you make any changes to your Third-Party User information in Workday.
Student Finances
Students have 24/7 access to their account information in Workday. Please carefully review your tuition, fees, housing and meal plan charges and financial aid information before and during the academic period so you can stay informed.
Financial Aid:
To ensure financial aid is applied to student accounts, students should Accept or Decline awards and complete any Financial Aid Action Items in their Workday inbox.
- Accept/Decline Financial Aid. Accept or Decline Financial Aid guide.pdf
- Complete Financial Aid Action Item (Required for Financial Aid to disburse). Watch the video below to learn how to complete a financial aid action item.
Charges:
Tuition, fees, housing, and food, and other University charges are always due one week prior to the start of the session. See the guides below for instructions on how to navigate the student finances section of WorkDay
Please take time to review the updated
Tuition Adjustment and Refund Schedule. The image below is an example of what a student's financial aid and charges screen looks like.
Payment Election and Refunds:
The University recommends students set up their Payment Election in Workday. This allows students to store bank account information and conveniently make payments and receive refunds to that account.
Refunds will be issued using the following precedence order:
- ACH (automatic transfer payments): Students who have added a Payment Election bank account and the bank account has been identified to be used for “Student Refund” will receive a refund via ACH. Access Finances Worklet and select Set Up Payment Elections.
- Check: Students who have not set up a Payment Election will be issued a refund by check. Checks are sent by regular U.S. Mail.
- For those living on campus, your UF Mailbox Assignment will be used.
- For those NOT living on campus, a check will be sent to your primary home address. Students can view their primary home address in Workday using the following steps:
- Access Workday
- From the top right, click the circle with your photo or cloud and select View Profile
- Go to the left side and select Contact
- Under Home Contact Information, the address with the Usage=Home Primary will be used. Students can edit their home address from this screen.
Questions?
Applying for Graduation
If you are nearing the completion of your program, remember that you must apply to graduate 6-12 months in advance. Please review the
Academic Calendar for the deadlines to apply to graduate.
- For step by step instructions on how to apply for graduation, see Apply for Program Completion
Student Employment
The University of Findlay employs over 900 students in a variety of areas and roles across campus. It is designed to provide you with part-time employment experience, supplemental income, and educational benefits outside of the classroom. Student Employment communicates expectations for student employee growth as well as allowing supervisors to have an active role in the development of their student employee(s). Students can view and apply to open positions by using the CAREERS worklet in Workday. View and Apply for Open Positions.