​​​​Registration Procedures

Approximately eight weeks into the semester, the Office of the Registrar sends registration materials to enrolled students. 

Students are issued a registration date based on their cumulative earned hours. Seniors register first to ensure that courses required for graduation are available to them. Registration is handled by the faculty adviser and runs for approximately 22 working days. Students are permitted to register via the adviser on or after their assigned registration date. New students must be accepted first through the Office of Admissions or the Graduate and Professional Studies office before meeting with their faculty adviser. Students with an outstanding account balance will not be permitted to register.   

Class Standing

Class standing is determined by the following qualifications:     

  • Freshman           0‑27      semester hours credit
  • Sophomore       27.01‑57      semester hours credit
  • Junior                 57.01‑87      semester hours credit
  • Senior                 87.01      semester hours credit

Change of Schedule

Adjustments (add/drops) to schedules are approved and processed by the faculty adviser. Adding a course, dropping a course, or changing from one section of the same course constitutes a change of schedule. Students may not add a course or change sections after the sixth class day of the semester without also receiving written permission from the instructor. If schedule changes are not handled within the stated time limits, students are subject to receive a failing grade in the courses for which they are officially enrolled. Students will not receive credit for courses attended without official registration.   

Withdrawal from Selected Courses

Withdrawals made after the first six days but within the first 50 days of a semester are recorded as non‑punitive "W" on a transcript. Students may petition for withdrawal after the first 50 days. If the petition is denied and students fail to complete the semester, they will receive "F" grades for unfinished courses. The Student Academic Standards Committee reviews all petitions for withdrawal made after the first 50 days. If a student leaves a course without following withdrawal procedures, he/she automatically receives an "F" grade. (See section on expenses for refund policy.) Courses that meet for only a portion of the semester (e.g., first or second half HPE activities) can be dropped only up to midpoint of the duration of that course.

When a student is responsible for an act of academic dishonesty to a degree which merits a grade of “F”, the student will not be permitted to withdraw from the course.   

Withdrawal from the University

Failure to attend class(es) does not constitute an official drop or withdrawal.  Students wishing to withdraw from the University must follow current withdrawal procedures.  To withdraw from the University, students must obtain a withdrawal form in the Oiler Success Center. This form must be completed along with an exit interview when the necessary signatures are obtained.  In general, the official withdrawal date is when the paperwork is processed in the Office of the Registrar.  

Auditing Courses

Students may register to audit a course(s) anytime during the regular registration periods. Students wishing to change from regular enrollment for credit to audit status after the start of a semester may do so only with the permission of the instructor and adviser and only during the first eight weeks (two Weekend College sessions) of the semester. A change to audit status may affect billing with the University. When appropriate, students will receive a partial refund of regular fees under the established refund policy. Fees not refunded will be used in lieu of the audit fee. Auditing may also affect financial aid or company reimbursement programs. 

The add/drop form can also be used to add a class for audit.  You will need to write *AUDIT* across the top of the add/drop form, have the form signed by your adviser, and the form brought to the Office of the Registrar for processing. 

Repeat Policy 

If students register for a course not intended to be repeated, they will receive only the credit and quality points earned in the most recent registration.  The credit and grade earned previously will remain on the student's record but will not be counted in the grade point average.  A course will count only once toward cumulative hours earned.  Repeating a three-hour course means the student will receive only three hours for that course rather than three hours for each time he/she takes the course.

The university retains the right to flag repeat courses and adjust grade point averages at its own discretion in adherence with the repeat course policy outlined above.  The repeated courses will be designated as such at the end of each academic semester.

If a student is registering for a course for the third time, he/she will be required to have academic assistance for this course.  In general, students are limited to registering for an undergraduate course three times.  If a student elects to register for a course more than three times, he/she is limited to taking only the course being repeated and he/she may see an impact on his/her visa status, eligibility for federal financial aid (i.e., loans/grants), tuition remission and/or athletics.  A course is considered a repeat when a student is registered for the course after the last day to add a class.

A student has the right to appeal the repeat policy with the Student Academic Standards Committee.